Document Controller

NXTMILE Motors Inc; Cavite City; On-site; PHP 201,000 - 335,000; Full time

Job summary

NXTMILE Motors Inc is seeking a detail‑oriented administrator to manage vehicle sale documentation, financing workflows, and ancillary product processing. The role involves owning the documentation process, processing bank financing, and coordinating inventory and reports.

Collaboration with the sales team is essential to ensure accurate records and timely processing. The ideal candidate will have a business background, strong organization, and excellent communication.

Qualifications

• Graduate of any business course.
• Experience as a Document Controller in an automotive dealership is an advantage.
• Excellent organizational and multi-tasking skills.
• A team player with a high level of dedication.
• Excellent communication and interpersonal skills.

Responsibilities

• Ensure proper documentation of each vehicle sale by processing all pertinent papers.
• Establish the standard documentation process for sales paperwork.
• Handle bank financing transactions related to vehicle sales from filing to approvals and booking.
• Process sales of ancillary items like insurance and accessories.
• Maintain vehicle inventory including stock monitoring and PO processing.

Skills

Organizational skills

Multitasking

Communication

Interpersonal skills

Team player

Education

Business degree (any business course)

Job description

Job Description

1. Ensure proper documentation of each vehicle sale by processing all pertinent papers.
2. Establish the said standard documentation process.
3. Take ownership of bank financing transactions related to vehicle sales, from filing credit applications and securing approvals to booking accounts and collecting proceeds and incentives.
4. Process sales of items ancillary to vehicle sales, primarily insurance and accessories.
5. Take ownership of vehicle inventory, including proper monitoring, purchase order processing, and assignment to sales.
6. Prepare reports related to vehicle inventory.
7. Perform another administrative task that will be agreed upon between you and your direct line manager.

Job Qualifications

1. Graduate of any business course.
2. Experience as a Document Controller in an automotive dealership is an advantage.
3. Excellent organizational and multi-tasking skills.
4. A team player with a high level of dedication.
5. Excellent communication and interpersonal skills.