Document Control & Records Management Specialist

MMI

Parañaque

On-site

PHP 240,000 - 420,000

Full time

5 days ago

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Job summary

MMI is seeking a detail-oriented Document Control Specialist to manage intake, scanning, verification, and filing of documents, both digital and physical. You will design and standardize templates, file structures, and database systems for efficient record management, while controlling document flow and versioning.

Responsibilities include updating systems, safeguarding confidential information, and ensuring policy compliance across document handling processes.

Qualifications

Strong organizational and record-keeping skills with high attention to detail.
Proficiency in document management systems and Microsoft Office or similar tools.
Ability to handle multiple tasks and maintain accuracy under deadlines.
Good communication and coordination skills.
Experience in document control, administration, or a related role is an advantage.

Responsibilities

Manage the intake, scanning, verification, and proper filing of documents (both digital and physical).
Design and standardize document templates, file structures, and database systems for efficient record management.
Control and monitor the flow of documents in and out of the department, ensuring proper tracking and version control.
Update and maintain document management systems, ensuring all records are accurate and up to date.
Safeguard confidential and sensitive information by implementing strict document security protocols.
Ensure compliance with company policies and regulatory requirements related to document handling.