Document Control Staff/Quality Assurance Supervisor

VENETO QUARTZ, INC.; Lapu-lapu; On-site; PHP 167,000 - 279,000; Full time

Job summary

VENETO QUARTZ, INC. in the Philippines seeks a meticulous Document Control Clerk to maintain both hardcopy and electronic systems. You will ensure proper filing, labeling, and classification of all documents, and manage issuance, revision, and distribution.

You will monitor document versions, retrieve requested files promptly, and encode along with tracking in Excel or a document management system while supporting audits and compliance with retention policies.

Responsibilities

• Maintain and update document control systems (hardcopy and electronic)
• Ensure proper filing, labeling, and classification of documents
• Control document issuance, revision, and distribution
• Monitor document versions and ensure only updated copies are in use
• Retrieve documents upon request in a timely manner
• Encode and track documents using Excel or document management systems
• Support audits by providing required documentation
• Ensure compliance with company policies and documentation standards
• Dispose or archive obsolete documents following retention policies
• Coordinate with different departments for document submission and updates
• Monitor Departmental KPI
• Focus on Production Process Improvement

Job description

1. Maintain and update document control systems (hardcopy and electronic)

2. Ensure proper filing, labeling, and classification of documents

3. Control document issuance, revision, and distribution

4. Monitor document versions and ensure only updated copies are in use

5. Retrieve documents upon request in a timely manner

6. Encode and track documents using Excel or document management systems

7. Support audits by providing required documentation

8. Ensure compliance with company policies and documentation standards

9. Dispose or archive obsolete documents following retention policies

10. Coordinate with different departments for document submission and updates

11. Monitor Departmental KPI

12. Focus on Production Process Improvement