Senior Document Control & Records Specialist

IPM Construction & Dev. Corp.; Metro Manila; On-site; PHP 250,000 - 380,000; Full time

Job summary

IPM Construction & Dev. Corp. is seeking a detail-oriented Document Controller to organize, manage, and protect company documents ensuring accuracy, compliance, and easy access.

The role includes maintaining version control, secure filing, access control, and supporting audits. Ideal candidates will have at least 3 years in a similar role, a Bachelor's degree, and strong time management with the ability to multi-task in a fast-paced setting.

Qualifications

• At least 3 year's work experience in a similar position.
• Bachelor's degree in any field.
• Computer literate.
• Ability to manage time effectively, quick learner, detail oriented and able to multi-task in a fast-paced environment.
• Honest, highly dependable and can work under pressure.

Responsibilities

• Organize, manage, and protect company documents to ensure they are accurate, updated, compliant, and easy to access.
• Document Management - Manage and update company documents and maintain proper version control.
• Filling & Storage - Organize and securely store physical and digital files for easy retrieval.
• Access Control - Ensure only authorized personnel can access or distribute controlled documents.
• Compliance & Standards - Ensure documents comply with company policies, regulatory requirements, and ISO/IMS standard.
• Distribution & Retrieval - Handle document distribution, tracking and retrieval when needed.
• Retention & Disposal - Monitor document retention and properly dispose of outdated files.
• Audit Support - Provide document support during internal and external audits.
• Training & Guidance - Assist employees in following proper document control procedures.
• Incident & Change Management - Monitor document revisions and implement approved changes.
• Reporting & Record-Keeping - Maintain document logs, and monitoring reports.
• Performed other work-related duties as assigned.

Skills

Document management

Time management

Detail oriented

Multi-tasking

Computer literacy

Education

Bachelor's degree

Job description

IPM Construction & Dev. Corp. is seeking a detail-oriented Document Controller to organize, manage, and protect company documents ensuring accuracy, compliance, and easy access.

The role includes maintaining version control, secure filing, access control, and supporting audits. Ideal candidates will have at least 3 years in a similar role, a Bachelor's degree, and strong time management with the ability to multi-task in a fast-paced setting.