Document Control Executive | $3,000-$4,500 | Construction Industry | Kallang

The Supreme HR Advisory Pte Ltd; Santo Niño 1st; On-site; PHP 1,654,000 - 2,481,000; Full time

Job summary

The Supreme HR Advisory Pte Ltd at Kallang Avenue is seeking a Document Controller to manage all project documents, ensure proper tracking and distribution, and support QA procedures.

Applicants should have 3+ years in document management, knowledge of ISO 9001, strong MS Office skills, and experience with a Project Information Management System. This on-site role offers an attractive salary package and incentives.

Qualifications

• 3+ years of document management experience.
• ISO 9001 knowledge preferred.
• Proficient with MS Office and file management systems.
• Experience with Project Information Management System preferred.

Responsibilities

• Handle incoming and outgoing documents and drawings with proper tracking.
• Create, run and distribute periodic reports and manage document reviews.
• Control documentation throughout the project's life cycle.
• Support Change and Document Control processes for the project.
• Track correspondences and transactions and ensure easy retrieval.
• File and archive documents for quick access.
• Coordinate document flow between site and main office.
• Maintain confidentiality of sensitive information.
• Compile final project dossiers and archiving.

Skills

Document management

ISO 9001

MS Office

PIMS

Tools

Project Information Management System

Job description

• Kallang

• Attractive Salary Package

• Company Benefits & Incentives

Document Controller

Location: Kallang Avenue
Salary: $3000 to $4500
Working days: Mon to Fri 8/8.30am to 5/5.30pm

Job Requirements

• At least 3 years of relevant working experience in document management and control.

• Knowledge on ISO 9001 standards will be preferred.

• Knowledge of MS Office, and adept at spreadsheets and file management systems.

• Prior experience with Project Information Management System is preferred.

Job scopes

• To handle incoming and outgoing documents and drawings and ensure proper tracking, duplication and distribution to appropriate parties in accordance with established procedures.

• Creates, runs and distributes standard and customized periodic reports, timely document review, approval and documentation in an effective and efficient manner.

• To control all aspects of documentation throughout the project’s life cycle such as catalogue, post, distribute, track and compile hard and soft copy.

• Provide support for the Change Control and Document Control processes for the project.

• Track all documents correspondences and transactions effectively.

• File and archive documentation to facilitate easy retrieval.

• Assist completion of requests, searches and queries from any project member.

• Coordinates receipts, maintenance and distribution of documents related to project quality, regulatory, classification, statutory certificates and documentation handling.

• Helps to expedite vendor documentation deliverables. Issues vendor document status reports per project requirements.

• Organizing and filing of technical documents and correspondence with internal and external customers for all documents transmitted

• Maintain confidentiality on sensitive information

• Maintain list of documents and ensure that the documentation is in good order and as per Project Quality Plan (PQP)

• Contribute to compilation of final project dossiers, as built portfolios and archiving

• Produce exception reports on late documentation for management review

• Co-ordinating drawings/documents flow between site and main office in Singapore

+65_96_42_09_89 (Han)
Email: supreme.cc.han()gmail.com

Chaw Chiaw Han | Reg No: R22106723
The Supreme HR Advisory Pte Ltd | EA No: 14C7279