Document Controller (MNC / Engineering / Construction) / 5 days / $4K+

HKM HR Management Pte. Ltd.; Santo Niño 1st; On-site; PHP 1,569,000 - 2,255,000; Full time

Benefits offered by this job

AWS

Variable Bonus (VB)

Job summary

HKM HR Management Pte. Ltd. is seeking a detail‑oriented Document Control Specialist for a permanent, office‑based role in Singapore.

You will organize and file contractual documents, prepare notices, and coordinate document control across contract administration. Travel to site locations may be required occasionally. The ideal candidate has at least 3 years in document management, strong MS Office skills, and familiarity with ISO 9001 standards.

Qualifications

• Minimum N level with at least 3 years of relevant working experience in document management and control.
• Experience in the construction or M&E industry.
• Knowledge on ISO 9001 standards will be preferred.
• Good working knowledge of MS Office, and adept at spreadsheets and file management systems.

Responsibilities

• Organizing and filing of contractual documents and correspondence with clients / subcontractors for all documents transmitted.
• Prepare notices based on contract requirement.
• Coordinates and maintenance the documents related to contract administration, regulatory, classification and documentation handling.
• Review documents, compile and prepare doc for submission.
• Track all documents correspondences and transactions effectively.
• File and archive documentation to facilitate easy retrieval.
• Assist completion of requests, searches and queries from any team member.
• Maintain confidentiality on sensitive information.
• Maintain list of documents and ensure that the documentation is in good order.
• Monitor Correspondences (emails / Letters) and draft Notices.
• Assist contract manager in the contract administration.

Skills

Communication skills

Document control

Administrative skills

MS Office

ISO 9001 knowledge

Education

Minimum N level

Tools

MS Office

File management systems

Spreadsheets

Job description

MNC – Engineering & Construction
5-Day Work Week
Office-based in Kallang - nearby Kallang / Lavender MRT - walking distance

Occasionally required to travel to site locations across Singapore

Permanent Position
AWS + Variable Bonus (VB)

Responsibilities:

• Organizing and filing of contractual documents and correspondence with clients / subcontractors for all documents transmitted.


• Prepare notices based on contract requirement.


• Coordinates and maintenance the documents related to contract administration, regulatory, classification and documentation handling.


• Review documents, compile and prepare doc for submission.


• Track all documents correspondences and transactions effectively.


• File and archive documentation to facilitate easy retrieval.


• Assist completion of requests, searches and queries from any team member.


• Maintain confidentiality on sensitive information.


• Maintain list of documents and ensure that the documentation is in good order.


• Monitor Correspondences (emails / Letters) and draft Notices.


• Assist contract manager in the contract administration.

Requirements:

• Minimum N level with at least 3 years of relevant working experience in document management and control.


• Experience in the construction or M&E industry.


• Strong communication skills, both written and spoken.


• Has good document control & administrative skills.


• Knowledge on ISO 9001 standards will be preferred.


• Good working knowledge of MS Office, and adapt at spreadsheets and file management systems.