Document Control Specialist - Contracts

People Profilers Pte Ltd; Santo Niño 1st; On-site; PHP 1,760,000 - 2,530,000; Full time

Job summary

People Profilers Pte Ltd in Singapore seeks a Document Controller to manage and control project and company documents, ensuring accuracy, version control, and compliant workflows. The role requires meticulous regulatory and archival practices within a 2-year contract.

You will coordinate with engineering, procurement, subcontractors, and clients, perform audits support, and maintain confidentiality of sensitive records, working both on site and across departments.

Qualifications

• Min Nitec with 1-2 years’ experience.
• Effective communicator with collaborative approach.
• Able to work independently as well as in a team in demanding, time-sensitive situations.
• Proficient in AutoCAD.

Responsibilities

• Manage and maintain all project and company documents, including drawings, technical specifications, contracts, procedures, and reports.
• Establish and maintain document control processes and workflows.
• Receive, register, distribute, track, and archive documents in accordance with company procedures.
• Ensure all document revisions are controlled and updated versions are distributed to relevant stakeholders.
• Maintain document registers and tracking logs.
• Coordinate with project teams, engineering, procurement, subcontractors, and clients regarding document submissions and approvals.
• Perform quality checks to ensure document accuracy, completeness, and compliance with project requirements.
• Generate document status reports and provide updates to project management.
• Ensure proper filing and retrieval of both electronic and hard-copy records.
• Support audits by providing required documentation and records.
• Maintain confidentiality and security of sensitive documents and information.

Skills

Effective communicator

Collaborative approach

Prioritization

Time management

Independent working

AutoCAD

Education

Min Nitec

Tools

AutoCAD

Job description

People Profilers Pte Ltd in Singapore seeks a Document Controller to manage and control project and company documents, ensuring accuracy, version control, and compliant workflows. The role requires meticulous regulatory and archival practices within a 2-year contract.

You will coordinate with engineering, procurement, subcontractors, and clients, perform audits support, and maintain confidentiality of sensitive records, working both on site and across departments.