Document Control and Records Manager

SMDC; Pasay; On-site; PHP 670,000 - 1,339,000; Full time

Job summary

SM Development Corporation seeks a dedicated DMS Manager to establish, implement, and continuously improve a centralized Document Management System supporting QA/QC across projects. You will ensure documentation from design reviews to NCRs is controlled and aligned with governance.

Lead cross-functional teams, train staff, drive adoption, monitor compliance, and collaborate with IT to enhance data accessibility and reporting, including Power BI dashboards and integration with other platforms.

Qualifications

• Bachelor’s degree in Engineering or related field.
• Experience in document control or DMS management in construction or real estate development.
• Hands-on experience with construction DMS platforms (Aconex, Procore, SharePoint).
• Strong organizational and communication skills with high attention to detail.

Responsibilities

• Establish, implement, and continuously improve a centralized DMS that supports QA/QC across all projects.
• Ensure all project documentation—from design reviews to NCRs—is properly controlled and aligned with governance and data integrity standards.
• Develop user guides and conduct training sessions for QA/QC teams and stakeholders.
• Drive user adoption and accountability in the proper use of the DMS.
• Monitor compliance and provide corrective guidance where gaps in document management exist.
• Evaluate DMS performance, user satisfaction, and alignment with evolving business needs.
• Collaborate with IT and CI teams to enhance features, resolve issues, and improve data accessibility and reporting.
• Support integration with platforms (e.g., Power BI dashboards).

Skills

Leadership

Documentation discipline

Analytical thinking

Cross-functional collaboration

Stakeholder management

Training

Project management

Attention to detail

Education

Bachelor's degree in Engineering or related field

Tools

Aconex

Procore

SharePoint

Job description

SM Development Corporation is one of the leading names in Philippine real estate, delivering high-quality, well-planned developments nationwide. Committed to building a nation of homeowners, we seek top-caliber talent ready to make an impact.

Why Build Your Career with Us

You'll have the opportunity to build your career with a top residential developer. We provide access to continuous training and growth opportunities within a culture built on performance, discipline, and teamwork. Most importantly, you will contribute to high-impact projects that shape communities and create a real legacy.

Your Role, Your Impact

Responsible for the establishment, implementation, and continuous improvement of a centralized Document Management System (DMS) that supports QA/QC operations across all projects. The role ensures that all project-related quality documentation—from design reviews and inspection reports to material submittals and NCRs—are properly controlled, accessible, and aligned with corporate governance and data integrity standards.

Duties and Responsibilities

• Develops user guides, reference manuals, and conducts training sessions for QAQC team members and relevant stakeholders.
• Drives user adoption and promotes accountability in the proper use of the DMS.
• Monitors compliance and provides corrective guidance where gaps in document management discipline are observed.
• Periodically evaluates the DMS’ performance, user satisfaction, and alignment with evolving business needs.
• Works with IT and the CI team to enhance features, resolve technical issues, and improve data accessibility and reporting.
• Supports integration efforts with other platforms (e.g., Power BI dashboards, mobile QA inspection tools, Aconex, etc.).

Who We’re Looking For

• Bachelor’s degree in Engineering or related field
• With experience in document control or DMS management in construction, engineering, or real estate development.
• Hands-on experience with construction DMS platforms (e.g., Aconex, Procore, SharePoint, etc.).
• Deep understanding of construction QA/QC documentation and workflow requirements.
• Strong organizational and communication skills with high attention to detail.
• Experience in leading cross-functional system implementations and user training initiatives.
• Excellent communication and facilitation skills
• Demonstrated experience in managing cross-functional improvement initiatives
• Strong analytical thinking, stakeholder management, and communication skills.
• ISO knowledge is beneficial but not required.
• With strong leadership, diplomatic and motivational skills including the ability to lead up, across and down multiple business and technology organizations.
• Strong problem-solving and communication skills; able to translate site-level data into insights for strategic decisions.
• With excellent leadership, communication (written, oral and presentation/facilitation) and interpersonal skills.
• Self-motivated, decisive, and with the ability to adapt to change and competing demands.
• Must be able to support diverse and inclusive work environment.
• Must be focused, driven and can work under pressure.
• Must possess strong planning, organizing, and controlling skills, and with effective project management and systems development knowhow and skills.

If you believe homes should inspire a life worth living—not just a place to be, then you’re one of the Good Guys we’re looking for.