Document and Asset Management Coordinator - 1yr exp - Sal: 18k-20k - Cainta

Dempsey Resource Management Inc.; Rizal; On-site; PHP 180,000 - 360,000; Full time

Job summary

Dempsey Resource Management Inc. is seeking an organized professional to support document control, asset and inventory management, and general office administration in our Philippines team.

You will maintain centralized filing, track document versions, manage asset movement, coordinate with suppliers, and provide expense tracking support to help keep operations efficient and compliant. Prior experience in admin or SCM is preferred.

Qualifications

• Bachelor’s degree in Business Administration, Office Administration, Supply Chain Management, or any Engineering course.
• At least 1 year of relevant experience in document control, inventory management, or office administration.
• Strong organizational skills with keen attention to detail.
• Proficient in MS Office (Excel, Word) and familiar with inventory or document management tools.
• Ability to maintain confidentiality and handle sensitive records responsibly.

Responsibilities

• Maintain and update a centralized filing system (physical and digital).
• Track and manage document versions to ensure only approved and current files are distributed.
• Enforce confidentiality protocols and manage access to sensitive information.
• Ensure documentation processes comply with company standards and audit requirements.
• Assist in preparing reports and provide documentation support during internal or external audits.
• Maintain an updated inventory of all company equipment and office supplies.
• Monitor asset usage, schedule replenishment, and coordinate replacements or repairs.
• Tag, track, and record movement of company assets to ensure accountability.
• Coordinate with suppliers for purchasing, servicing, and deliveries.
• Prepare periodic reports on asset status and inventory levels for management review.
• Monitor and record expenses related to office needs, equipment purchases, and replenishments.
• Support budget planning by providing accurate data on asset and supply costs.
• Coordinate with vendors for maintenance schedules and service requirements.
• Provide administrative support to ensure smooth day-to-day office operations.

Skills

Organizational skills

MS Office

Inventory management tools

Document management tools

Confidentiality

Education

Bachelor’s degree in Business Administration

Tools

MS Office (Excel, Word)

Inventory management software

Document management tools

Job description

• Bachelor’s degree in Business Administration, Office Administration, Supply Chain Management, or any Engineering course.
• At least 1 year of relevant experience in document control, inventory management, or office administration is preferred.
• Strong organizational skills with keen attention to detail.
• Proficient in MS Office (Excel, Word) and familiar with inventory or document management tools.
• Ability to maintain confidentiality and handle sensitive records responsibly.

Key Competencies

• Organized and detail-oriented – maintains accurate records and systems.
• Proactive – identifies needs and acts before shortages or issues arise.
• Trustworthy – safeguards company information and assets.
• Strong communicator – coordinates effectively with internal teams and suppliers.

Key Responsibilities

Document Management

• Maintain and update a centralized filing system (physical and digital).
• Track and manage document versions to ensure only approved and current files are distributed.
• Enforce confidentiality protocols and manage access to sensitive information.
• Ensure documentation processes comply with company standards and audit requirements.
• Assist in preparing reports and provide documentation support during internal or external audits.

Asset & Inventory Management

• Maintain an updated inventory of all company equipment and office supplies.
• Monitor asset usage, schedule replenishment, and coordinate replacements or repairs.
• Tag, track, and record movement of company assets to ensure accountability.
• Coordinate with suppliers for purchasing, servicing, and deliveries.
• Prepare periodic reports on asset status and inventory levels for management review.

Office Administration & Expense Tracking

• Monitor and record expenses related to office needs, equipment purchases, and replenishments.
• Support budget planning by providing accurate data on asset and supply costs.
• Coordinate with vendors for maintenance schedules and service requirements.
• Provide administrative support to ensure smooth day-to-day office operations.