Document and Asset Management Coordinator Cainta

Dempsey Resource Management; Cainta; On-site; PHP 203,000 - 243,000; Full time

Job summary

Dempsey Resource Management is seeking a Document & Asset Management Coordinator to maintain accurate records and oversee the inventory of office and field equipment. The role ensures documents are well-organized, secure, and accessible while coordinating with vendors and audits.

Based in CAINTA, Rizal, this on-site position handles expense tracking, asset replenishment, and daily office operations, supporting smooth workflows across departments.

Qualifications

• Bachelor’s degree in relevant fields as listed.
• Strong organizational skills with attention to detail.
• Proficiency in MS Office (Excel, Word) and familiarity with inventory or document management tools.
• Ability to maintain confidentiality and handle sensitive records responsibly.

Responsibilities

• Maintain and update a centralized filing system (physical and digital).
• Track and manage document versions to ensure only approved and current files are distributed.
• Enforce confidentiality protocols and manage access to sensitive information.
• Ensure documentation processes comply with company standards and audit requirements.
• Assist in preparing reports and provide documentation support during internal or external audits.
• Maintain an updated inventory of all company equipment and office supplies.
• Monitor asset usage, schedule replenishment, and coordinate replacements or repairs.
• Tag, track, and record movement of company assets to ensure accountability.
• Coordinate with suppliers for purchasing, servicing, and deliveries.
• Prepare periodic reports on asset status and inventory levels for management review.
• Monitor and record expenses related to office needs, equipment purchases, and replenishments.
• Support budget planning by providing accurate data on asset and supply costs.
• Coordinate with vendors for maintenance schedules and service requirements.
• Provide administrative support to ensure smooth day-to-day office operations.

Skills

Organizational skills

MS Office

Confidentiality

Education

Bachelor’s degree in Business Administration, Office Administration, Supply Chain Management, or any Engineering course

Tools

Inventory management software

Document management tools

Job description

Salary Range: PHP 20,000

Work Schedule: Monday to Friday, 8:00 AM – 5:00 PM or 9:00 AM – 6:00 PM

Work Arrangement: On-site (CAINTA, RIZAL)

Job Summary

The Document & Asset Management Coordinator is responsible for maintaining accurate company records and overseeing the inventory of office and field equipment. This role ensures that documents are well-organized, secure, and easily accessible, while also managing the replenishment, allocation, and tracking of equipment and office supplies. The position plays a key part in supporting daily operations by monitoring expenses, coordinating with vendors, and ensuring compliance with company policies.

Key Responsibilities

Document Management

• Maintain and update a centralized filing system (physical and digital).
• Track and manage document versions to ensure only approved and current files are distributed.
• Enforce confidentiality protocols and manage access to sensitive information.
• Ensure documentation processes comply with company standards and audit requirements.
• Assist in preparing reports and provide documentation support during internal or external audits.

Asset & Inventory Management

• Maintain an updated inventory of all company equipment and office supplies.
• Monitor asset usage, schedule replenishment, and coordinate replacements or repairs.
• Tag, track, and record movement of company assets to ensure accountability.
• Coordinate with suppliers for purchasing, servicing, and deliveries.
• Prepare periodic reports on asset status and inventory levels for management review.

Office Administration & Expense Tracking

• Monitor and record expenses related to office needs, equipment purchases, and replenishments.
• Support budget planning by providing accurate data on asset and supply costs.
• Coordinate with vendors for maintenance schedules and service requirements.
• Provide administrative support to ensure smooth day-to-day office operations.

Qualifications

• Bachelor’s degree in Business Administration, Office Administration, Supply Chain Management, or any Engineering course.
• Strong organizational skills with keen attention to detail.
• Proficient in MS Office (Excel, Word) and familiar with inventory or document management tools.
• Ability to maintain confidentiality and handle sensitive records responsibly.

Key Competencies

• Organized and detail-oriented – maintains accurate records and systems.
• Proactive – identifies needs and acts before shortages or issues arise.
• Trustworthy – safeguards company information and assets.
• Strong communicator – coordinates effectively with internal teams and suppliers.