Document Admin

Lancaster Technology and Development Corporation; Bicol Region; On-site; PHP 201,000 - 312,000; Full time

Job summary

Lancaster Technology and Development Corporation in the Philippines seeks an organized Administrative/Documentation Support professional to manage project documents and MoMs. You will organize hardcopy and digital files, scan and upload records, label items for easy retrieval, and coordinate with PMs and site teams to meet audit and reporting needs.

The role requires 1–2 years of experience in administrative support and proficiency in MS Office/Google Workspace, with strong communication and

Qualifications

• Experience in administrative or documentation support.
• Proficient in MS Office / Google Workspace.
• Strong organizational and communication skills.
• Graduate of relevant course.

Responsibilities

• Organize and maintain hardcopy and softcopy project documents.
• Scan, upload, and file documents in the designated storage/DMS.
• Ensure documents are properly labeled and easy to retrieve.
• Prepare and document Minutes of Meeting; capture key discussions, decisions, and action items.
• Distribute MoM to stakeholders in a timely manner.
• Prepare documents for signature and approval routing; track status (pending, signed returned).
• Follow up with signatories to ensure timely completion.
• Maintain document logs and trackers; ensure completeness of required documents per project.
• Assist in preparing documents for submission and turnover.
• Coordinate with PMs, site teams, and stakeholders on document requirements.
• Assist in retrieval of documents for audit or reporting.
• Complete and organized project files; timely and accurate Minutes of Meeting; updated routing tracker.
• Digitized and properly filed records.

Skills

Attention to detail

Coordination and follow up

Time management

Document handling and filing

Education

Graduate of any relevant course

Tools

MS Office

Google Workspace

Job description

Key Responsibilities:

Documentation and Filling

• Organize and maintain hardcopy and softcopy project documents
• Scan, upload, and file documents in the designated storage/DMS
• Ensure documents are properly labeled and easy to retrieve

Minutes of Meeting (MoM)

• Prepare and document Minutes of Meeting
• Capture key discussions, decisions, and action items
• Distribute MoM to stakeholders in a timely manner

Document Routing & Tracking

• Prepare documents for signature and approval routing
• Track status (pending, signed returned)
• Follow up with signatories to ensure timely completion

Records Management

• Maintain document logs and trackers
• Ensure completeness of required documents per project
• Assist in preparing documents for submission and turnover

Coordination Support

• Coordinate with PMs, site teams, and stakeholders on document requirements
• Assist in retrieval of documents for audit or reporting

Key Deliverables

• Complete and organized project files
• Timely and accurate Minutes of Meeting
• Updated routing tracker for all documents
• Digitized and properly filed records

Qualifications

• Graduate of any relevant course
• At least 1-2 years’ experience in administrative or documentation support
• Proficient in MS Office / Google Workspace
• Strong organization and communication skills

Key Competencies

• Attention to detail
• Coordination and follow up
• Time Management
• Basic document handling and filling