Dispatch Admin

INGCOPH Traders Inc.; Caloocan; On-site; PHP 180,000 - 280,000; Full time

Job summary

INGCOPH Traders Inc. is seeking a diligent dispatch administrative assistant to support our fast-paced operations in Metro Manila. You will prepare and process dispatch documents, encode transactions, and coordinate with warehouse staff, drivers, and other departments to ensure timely deliveries.

The role emphasizes accurate record keeping, daily reporting, and strong organizational skills in a busy warehouse environment; you will work under deadlines and contribute to smooth dispatch workflows.

Qualifications

• Bachelor's degree in Business Administration, Logistics, Supply Chain, or a related field.
• Experience in dispatch, warehouse, logistics, or administrative work is preferred.
• Proficient in Microsoft Office, especially Excel.
• Excellent organizational and documentation skills.
• Detail-oriented and accurate in encoding and record keeping.
• Good communication and coordination skills.
• Able to work under pressure and meet deadlines.
• Willing to work in a fast-paced warehouse environment.

Responsibilities

• Prepare and process dispatch and delivery documents.
• Encode and update dispatch transactions in the system.
• Coordinate with warehouse staff, drivers, and other departments.
• Monitor status of outgoing orders and deliveries.
• Verify delivery documents, invoices, and supporting documents.
• Maintain accurate records of dispatched items and delivery transactions.
• Prepare daily dispatch reports.
• Assist in scheduling and coordinating deliveries.
• Address dispatch-related concerns with concerned departments.

Skills

Communication

Organizational skills

Attention to detail

Team coordination

Deadline driven

Education

Bachelor's degree in Business Administration, Logistics, Supply Chain, or related field

Tools

Microsoft Excel

Job description

About the role

Responsible for providing administrative support to dispatch operations, ensuring that deliveries, documents, and dispatch records are accurate and properly monitored.

Key responsibilities

• Prepare and process dispatch and delivery documents
• Encode and update dispatch transactions in the system
• Coordinate with warehouse staff, drivers, and other departments regarding deliveries
• Monitor the status of outgoing orders and deliveriesCheck and verify delivery documents, invoices, and other supporting documents
• Maintain accurate records of dispatched items and delivery transactions
• Prepare daily dispatch reports and other required reports
• Assist in scheduling and coordinating deliveries
• Monitor returned, cancelled, or undelivered items and coordinate proper documentation
• Address and coordinate dispatch-related concerns with concerned departments

About you

• Bachelor's degree in Business Administration, Logistics, Supply Chain, or a related field
• Experience in dispatch, warehouse, logistics, or administrative work is preferred
• Basic knowledge of warehouse and delivery processes
• Proficient in Microsoft Office, especially Excel
• Good organizational and documentation skills
• Detail-oriented and accurate in encoding and record keeping
• Good communication and coordination skills
• Can work under pressure and meet deadlines
• Willing to work in a fast-paced warehouse environment