Warehouse Admin Staff

RBS UNIVERSAL GRAINS TRADER CORPORATION; Cagayan de Oro; On-site; PHP 180,000 - 300,000; Full time

Job summary

RBS UNIVERSAL GRAINS TRADER CORPORATION in the Philippines is seeking a Warehouse Administrative Assistant to support warehouse operations with accurate documentation and smooth coordination of incoming and outgoing goods. You will maintain records, prepare documents, and encode transactions, while liaising with operations, logistics, drivers, and movers.

The role requires a business or logistics background, 1 year of related experience, and proficiency in MS Excel and MS Office.

Qualifications

• Graduates of business, administration, logistics, or related course.
• Preferably at least 1 year of experience in warehouse, logistics, or administrative work.
• Computer literate with MS Excel and MS Office proficiency.
• Organized, detail-oriented, and accurate in documentation.
• Good communication and coordination skills.
• Reliable and able to work in a fast-paced warehouse environment.

Responsibilities

• Maintain accurate records of items received, stored, transferred, and released.
• Prepare and organize warehouse documents, inventory reports, and movement records.
• Encode and update warehouse transactions and item details.
• Monitor incoming and outgoing items and coordinate with warehouse personnel and movers.
• Assist in checking and documenting items during receiving and releasing.
• Coordinate with Operations, Logistics, Drivers, Movers, and other departments regarding warehouse activities.
• Assist in preparing daily and monthly warehouse reports.
• Report discrepancies, missing items, damages, or other warehouse concerns to the supervisor.

Skills

Communication skills

Coordination

Detail-oriented

Organization

Education

Bachelors degree in Business Administration / Logistics / related field

Tools

MS Excel

MS Office

Job description

About the role

Responsible for providing administrative support to warehouse operations, ensuring accurate documentation, proper monitoring of items, and smooth coordination of incoming and outgoing goods.

Key responsibilities

• Maintain accurate records of items received, stored, transferred, and released.
• Prepare and organize warehouse documents, inventory reports, and movement records.
• Encode and update warehouse transactions and item details.
• Monitor incoming and outgoing items and coordinate with warehouse personnel and movers.
• Assist in checking and documenting items during receiving and releasing.
• Maintain proper filing and safekeeping of warehouse records and documents.
• Coordinate with Operations, Logistics, Drivers, Movers, and other departments regarding warehouse activities.
• Assist in preparing daily and monthly warehouse reports.
• Report discrepancies, missing items, damages, or other warehouse concerns to the immediate supervisor.
• Perform other related duties as assigned.

About you

• Graduate of any business, administration, logistics, or related course.
• Preferably with at least 1 year of experience in warehouse, logistics, or administrative work.
• Computer literate and knowledgeable in MS Excel and MS Office.
• Organized, detail-oriented, and accurate in documentation.
• Good communication and coordination skills.
• Reliable, responsible, and able to work in a fast-paced warehouse environment.