Admin Clerk (Purchasing & Shipping)

We Search @ Searchers & Staffers Corp.; Taguig; On-site; PHP 334,800 - 558,000; Full time

Job summary

A recruitment agency based in Taguig is seeking a Procurement Specialist for on-site work. The ideal candidate holds a Bachelor's degree and has experience in Customer Service, specifically with internal stakeholders, and a strong command of English. Responsibilities include creating purchase orders and managing shipping invoices through SAP. Applicants should be well-organized, detail-oriented, and able to work under pressure.

Qualifications

• At least 1 year experience in Customer Service with Internal Stakeholders.
• Must have strong command of the English language.
• Experience working with stakeholders outside the Philippines.

Responsibilities

• Create purchase orders in SAP based on Purchase Requisitions.
• Prepare and input shipping invoices using the SAP SD billing module.
• Run reports and update stakeholders on PO status.

Skills

Customer Service

SAP Billing Systems

Communication Skills

Microsoft Office

Organization Skills

Education

Bachelor's degree in any course

Tools

SAP

Microsoft Office applications

Job description

Working Location

On-site - Taguig 1-3 Yrs Exp Bachelor Full-time

Recruitment Specialist We Search @ Searchers & Staffers Corp.

Job Qualifications

• Bachelor's degree in any course
• At least 1 year experience in Customer Service (worked with Internal Stakeholders)
• MUST have experience in using SAP Billing Systems
• MUST have experience in working with stakeholders outside the Philippines
• MUST have strong command of the English language, strong communication and interpersonal skills
• Good organization/administrative and influencing skills
• Proficient in Microsoft Office applications
• Must be keen to details, organize and can work under pressure with minimal supervision

Job Responsibilities

Purchasing

• Based on Purchase Requisition from end-user, create a purchase order in SAP (data entry) and route for approval (responsible for all markets/functions)
• Validate key inputs from end-users (i.e. completeness of form, quotation/contract, cost center, expense line item tagging, detail processing of each line item etc)
• Act as resource on PO creation and requirements to end users
• Working understanding of SAP purchasing module
• Run reports as requested, update end users or stakeholders on PO status, GR/IR status, unused amount of PO
• Closure of PO and/or adjustment of PO as needed, and to reroute for approval

Shipping

• Preparing and input shipping invoices using the SAP SD billing module based on the purchase order received from supply chain and other supporting documentation (bill of lading etc)
• Issue SAP invoice from SAP
• Validate pricing in SAP against the intercompany invoices
• Ensure dates are correct
• Apply sales discounts (specific markets, Thailand, Korea)
• Validate gross and net weights in SAP against shipping documents and liaise with Supply Chain
• Run reports as requested, liaise with key stakeholders (Supply Chain, Finance) with any queries etc.