Procurement Specialist

RemoteVA PH; Metro Manila; On-site; PHP 400,000 - 560,000; Full time

Job summary

RemoteVA PH is seeking a detail-oriented buying administrator to support procurement and cost control. You will research suppliers, issue purchase orders, reconcile invoices, and monitor inventory to ensure timely material arrivals.

Requirements include a Bachelor's degree in business or related field, 5–10 years of experience, strong English communication, and proficiency with MS Excel and ERP systems such as SAP or Oracle. Experience with Coupa or open-source ERP is a plus.

Qualifications

• Bachelor's degree in business administration, supply chain management, economics, or related field.
• 5–10 years of relevant work experience.
• Proficiency in MS Office, especially Excel.
• Experience with ERP platforms such as SAP, Oracle, Coupa, or open-source ERP.
• Strong verbal and written communication in English.

Responsibilities

• Research suppliers and process purchase orders to maintain cost-effectiveness and quality.
• Communicate with vendors to request quotes and confirm deliveries.
• Reconcile invoices by matching POs with vendor invoices.
• Monitor inventory and maintain ERP data for costs and lead times.
• Ensure materials arrive on time and are accurately recorded in ERP systems.

Skills

Verbal communication

Written communication

Attention to detail

Analytical thinking

Education

Bachelor's degree in Business Administration

5–10 years of working experience

Tools

Excel

SAP

Oracle ERP

Coupa

Open-source ERP

Job description

Assists in purchasing goods and services while maintaining cost-effectiveness and quality. Responsibilities include researching suppliers, processing purchase orders, reconciling invoices, and tracking inventory. This role supports the supply chain by ensuring materials arrive on time and are accurately recorded in enterprise systems.

Key Responsibilities

• Purchase Order (PO) Management: Issue and manage accurate purchase orders, ensuring all specifications, quantities, and pricing align with vendor agreements.
• Vendor Communication: Communicate daily with suppliers to request quotes, confirm delivery dates, and resolve shipping or pricing discrepancies.
• Invoice Reconciliation: Clear cost exceptions by matching received POs against vendor invoices to ensure accurate billing.
• Inventory Monitoring: Track inventory levels, review projected out-of-stock reports, and assist in maintaining optimal stock to prevent delays.
• Data Entry: Update data in Enterprise Resource Planning (ERP) systems to track material costs and supplier lead times.

Qualifications and Requirements

• Education: Bachelors degree in business administration, Supply Chain Management, Economics, or a closely related field or 5-10 years of working experience.
• Software Proficiency: Familiarity with MS Office (especially Excel for data analysis) is required. Functional proficiency in ERP platforms like SAP, Oracle, Open-Source Platforms, or Coupa is highly preferred.
• Soft Skills: Strong verbal and written communication (preferably English), acute attention to detail, and basic analytical capabilities for evaluating vendor pricing.