DATA CONTROLLER OFFICER (FINANCE) - Can start ASAP

Global Technological Trading Inc.; Taguig; Hybrid; PHP 300,000 - 420,000; Full time

Job summary

Global Technological Trading Inc. is seeking a Document Controller in Taguig to manage financial documents and safeguard NAS-based storage for the Finance Department.

You will oversee filing, labeling, access control, and data integrity while supporting audit readiness and compliance. Responsibilities include organizing invoices and vouchers, maintaining registers, and coordinating with the Finance team for timely submissions.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, Information Management, or a related field.
• Proficient in Microsoft Excel with VLOOKUP/XLOOKUP and Pivot Tables; basic data analysis.
• Knowledge of ERP systems and database management is an advantage.
• Ability to encode, validate, consolidate, and maintain accurate records.
• Strong attention to detail in reviewing and checking data.

Responsibilities

• Receive, review, classify, and organize financial and accounting documents.
• Maintain an organized filing system for physical and electronic records.
• Ensure documents are labeled, indexed, and stored for easy retrieval.
• Maintain document registers, tracking logs, and submission/release records.
• Ensure latest approved versions are kept; archive outdated versions.
• Monitor document movement and endorse to authorized personnel.
• Establish standardized naming conventions and folder structures.
• Manage invoices, receipts, purchase orders, payment vouchers, and other financial documents.
• Maintain supporting documents for AP, AR, disbursements, and petty cash.
• Verify completeness before forwarding to accounting personnel.
• Assist in collecting documents for reporting, verification, and audit.
• Coordinate with Finance to ensure timely submission of required documents.
• Administer and maintain Synology NAS server; manage user accounts and permissions.

Skills

Attention to detail

Report preparation

Documentation

Record keeping

Education

Bachelor’s degree in Accounting, Finance, Business Administration, Information Management, or related field

Tools

Microsoft Excel

VLOOKUP/XLOOKUP

Pivot Tables

ERP systems

Database management

Job description

Job Summary: The Document Controller is responsible for managing, organizing, maintaining, and safeguarding all financial and accounting documents and records. The position also oversees the Finance Department's Synology Network Attached Storage (NAS) server, including user account management, folder permissions, access restrictions, and data security. The role ensures that financial documents are properly filed, accurately recorded, securely stored, and accessible only to authorized personnel. It also supports document tracking, data protection, and compliance with company policies and internal control procedures.

Key Responsibilities:

Document Management and Control

• Receive, review, classify, and organize financial and accounting documents.
• Maintain an organized filing system for physical and electronic records.
• Ensure documents are properly labeled, indexed, and stored for easy retrieval.
• Maintain document registers, tracking logs, and records of document submissions and releases.
• Ensure that the latest approved versions of documents are maintained and outdated versions are properly archived.
• Monitor document movement and ensure proper endorsement to authorized personnel.
• Establish and maintain standardized document naming conventions and folder structures.

Finance and Accounting Documentation

• Manage and organize invoices, official receipts, purchase orders, payment vouchers, billing statements, and other financial documents.
• Maintain supporting documents for accounts payable, accounts receivable, disbursements, collections, reimbursements, and petty cash transactions.
• Verify the completeness of supporting documents before forwarding them to the appropriate accounting personnel.
• Assist in collecting and compiling financial documents for reporting, verification, and audit purposes.
• Coordinate with the Finance and Accounting team to ensure timely submission of required documents.

Finance Server Administration – Synology NAS

• Administer and maintain the Finance Department's Synology NAS server used for centralized financial document storage and file sharing.
• Create, configure, update, and deactivate user accounts in accordance with approved company procedures.
• Manage user access permissions for shared folders based on job responsibilities and authorization levels.

Qualifications:

Educational Background

• - Bachelor’s degree in Accounting, Finance, Business Administration, Information Management, or a related field.

Technical Skills

• - Proficient in Microsoft Excel, including VLOOKUP/XLOOKUP, Pivot Tables, and basic data analysis.
• - Knowledge of ERP systems and database management is an advantage.
• - Ability to encode, validate, consolidate, and maintain accurate records.
• - Strong attention to detail in reviewing and checking data.
• - Ability to prepare reports and maintain organized documentation.