Documentation & Records Specialist (Finance)

Cepat Kredit Financing Inc; Davao Region; On-site; PHP 201,000 - 279,000; Full time

Job summary

Cepat Kredit Financing Inc. in the Philippines is seeking a detail-oriented Document Control Assistant to maintain organized filing systems and ensure completeness and accuracy of loan documents.

You will manage both physical and electronic records, facilitate secure handling, and provide timely copies to approved requests. The role supports audits, coordinates with teammates to ensure all documents are complete, and upholds strict confidentiality while maintaining professionalism in handling

Qualifications

• Bachelor's degree in finance, business or related field.
• Familiarity with Microsoft Office (Excel, Word).
• Ability to organize and maintain physical and digital files.
• Knowledge of scanning, printing and office equipment.
• Review documents thoroughly for accuracy and completeness.
• Proactive attitude in assisting team members with documentation needs.
• Maintain confidentiality of client information.

Responsibilities

• Maintains organized filing systems, both physical and electronic, for easy retrieval of documents.
• Responsible for the safekeeping of all original collateral documents.
• Provides copies and relevant information of loan documents to those with approved requests.
• Ensures that all documents are complete and accurate before submission to the requesting party.
• Transmit original OR/CR to branches (for fully paid accounts with Certificate of Full Payment from the accounting)
• Timely checking of uploaded documents for the released accounts.
• Coordinates with relevant team to ensure that all required documents are completed.
• Assists in audits by providing requested files and ensuring compliance with document control procedures.
• Other tasks that the management team deems necessary.

Skills

Document management

MS Office

Attention to detail

Confidentiality

Communication

Education

Bachelor's degree

Tools

Scanner

Printer

Job description

• Maintains organized filing systems, both physical and electronic, for easy retrieval of documents.
• Responsible for the safekeeping of all original collateral documents.
• Provides copies and relevant information of loan documents to those with approved requests.
• Ensures that all documents are complete and accurate before submission to the requesting party.
• Transmit original OR/CR to branches (for fully paid accounts with Certificate of Full Payment from the accounting)
• Timely checking of uploaded documents for the released accounts.
• Coordinates with relevant team to ensure that all required documents are completed.
• Assists in audits by providing requested files and ensuring compliance with document control procedures.
• Other tasks that the management team deems necessary.
  
  

Duties And Responsibilities

• Maintains organized filing systems, both physical and electronic, for easy retrieval of documents.
• Responsible for the safekeeping of all original collateral documents.
• Provides copies and relevant information of loan documents to those with approved requests.
• Ensures that all documents are complete and accurate before submission to the requesting party.
• Transmit original OR/CR to branches (for fully paid accounts with Certificate of Full Payment from the accounting)
• Timely checking of uploaded documents for the released accounts.
• Coordinates with relevant team to ensure that all required documents are completed.
• Assists in audits by providing requested files and ensuring compliance with document control procedures.
• Other tasks that the management team deems necessary.
  
  

Key Requirements

• Bachelor's Degree in finance, business, or a related field. (Fresh graduates are welcome to apply)
• Familiarity with Microsoft Office (Excel, Word, etc.)
• Strong ability to manage, organize, and maintain physical and digital files systematically.
• Basic knowledge of scanning, printing, and other office equipment.
• Ability to thoroughly review documents for accuracy and completeness.
• Proactive attitude in assisting team members with documentation needs.
• Resourcefulness in finding solutions to meet documentation requirements.
• Maintaining professionalism and confidentiality in handling client information.