accounting staff / Finance Staff

FCELH BUILDERS CONSTRUCTION INC.; Marilao; On-site; PHP 134,000 - 201,000; Full time

Job summary

FCELH BUILDERS CONSTRUCTION INC. in the Philippines is seeking an Accounting Documentation Clerk to support the Finance Department by ensuring that accounting documents are processed, organized, securely maintained, and readily available for audits and management reference.

You will receive, sort, file, and organize receipts, invoices, vouchers, and purchase orders; scan and upload digital copies; monitor for missing or duplicate filings; and maintain secure records.

Qualifications

• Strong attention to detail and accuracy when handling documents.
• Good organizational and filing skills for managing physical and electronic records.
• Basic proficiency with scanning, encoding, uploading, and digital file management.
• Ability to identify missing, incomplete, duplicated, or incorrectly filed documents.
• Ability to maintain confidentiality of sensitive financial information.

Responsibilities

• Receive, sort, check, classify, and organize accounting documents.
• File and arrange receipts, invoices, vouchers, billing statements, purchase orders, disbursement records, and other financial documents.
• Verify that documents are complete, accurate, properly labeled, and supported by attachments.
• Maintain an organized filing system for physical and electronic records.
• Scan, photocopy, encode, and upload financial documents to designated folders or digital storage.
• Monitor and identify missing, incomplete, duplicated, or incorrectly filed documents, and report issues to the immediate supervisor.
• Maintain updated monitoring records of received, released, pending, and filed documents.
• Ensure the proper safekeeping, confidentiality, and security of accounting and financial records.
• Retrieve and prepare requested documents for audits, financial reviews, and management reference.
• Assist the Accounting and Finance Department with documentation and administrative tasks as needed.
• Perform other related duties and responsibilities as assigned by the immediate supervisor.

Skills

Attention to detail

Organizational skills

Document management

Communication

Confidentiality

Multitasking

Tools

Scanner

Electronic filing system

Job description

About the role

Support the Accounting and Finance Department by ensuring that accounting and financial documents are accurately processed, organized, securely maintained, and readily available for audits, financial reviews, and management reference.

Key responsibilities

1. Receive, sort, check, classify, and organize accounting and financial documents.
2. File and arrange receipts, invoices, vouchers, billing statements, purchase orders, disbursement records, and other financial documents.
3. Verify that documents are complete, accurate, properly labeled, and supported by the necessary attachments.
4. Maintain an organized filing system for physical and electronic records.
5. Scan, photocopy, encode, and upload financial documents to designated folders or digital storage.
6. Monitor and identify missing, incomplete, duplicated, or incorrectly filed documents, and report issues to the immediate supervisor.
7. Maintain updated monitoring records of received, released, pending, and filed documents.
8. Ensure the proper safekeeping, confidentiality, and security of accounting and financial records.
9. Retrieve and prepare requested documents for audits, financial reviews, and management reference.
10. Assist the Accounting and Finance Department with documentation and administrative tasks as needed.
11. Perform other related duties and responsibilities as assigned by the immediate supervisor.

What we're looking for

• Strong attention to detail and accuracy when handling accounting and financial documents.
• Good organizational and filing skills for managing physical and electronic records.
• Basic proficiency in document scanning, photocopying, encoding, uploading, and digital file management.
• Ability to identify missing, incomplete, duplicated, or incorrectly filed documents.
• Ability to maintain confidentiality and secure sensitive financial information.
• Good communication and reporting skills when coordinating with the Accounting and Finance Department and immediate supervisor.
• Ability to manage multiple documentation tasks and maintain accurate monitoring records.