Customer Service Admin

AS White Global; Manila; On-site; PHP 335,000 - 513,000; Full time

Benefits offered by this job

Great Place to Work certification

Global trips program

Medical coverage for you and family

Generous paid leave

LinkedIn Learning access

Flexible work setup

Job summary

AS White Global in Manila is seeking a Customer Service Admin to support operational excellence by managing case updates, appointment requests, shared inbox communications, and administrative workflows with accuracy and confidentiality.

You will review and process queues, schedule and edit appointments, maintain accurate records, monitor inboxes, track cases, and handle fee approvals while meeting productivity targets.

Qualifications

• At least 2 years of office, administrative, or customer service experience within the healthcare field.
• Proficient in Microsoft Outlook, Word, and Excel, with experience using web-based systems.
• Strong typing, accuracy, attention to detail, and ability to manage time.

Responsibilities

• Review and process assigned queues, emails, web notes, appointment requests, cancellations, and case updates.
• Schedule, reschedule, and update appointments based on client, vendor, attorney, or case requirements.
• Maintain accurate case records by updating timeframes, contact details, status notes, and related information.
• Monitor shared inboxes and route cases or requests to the appropriate department.
• Track, follow up, and close cases in line with client instructions and internal procedures.
• Process fee approvals, no-shows, and other administrative tasks while meeting productivity and quality targets.
• Manage a high-volume workload while maintaining accuracy, confidentiality, and professional communication.

Skills

Outlook

Word

Excel

Web-based systems

Tools

Microsoft Outlook

Word

Excel

Job description

What if your next role was with a global leader in medical and document management, trusted by insurers, law firms, and government agencies to deliver accurate, secure, and timely records?

The Opportunity

Support operational excellence as a Customer Service Admin by managing case updates, appointment requests, shared inbox communications, and administrative workflows with accuracy, confidentiality, and timely client-focused service.

Why join us?

• Proudly Great Place to Work® certified
• Celebrate globally: Company trips (2025: Hong Kong, 2024: Thailand), Culture Champs, Year-end parties, leadership awards & more
• Grow with stability: 100+ in our 10-Year Club by 2025
• Dynamic talent network: 2,000+ across APAC and beyond
• Competitive compensation with annual reviews
• Comprehensive medical care for you and your family
• Generous paid leave because work-life balance matters
• Level up with LinkedIn Learning and tailored training
• Flexible work setup

Staff Testimonial

“ASW is my second home and family. They have opened a lot of opportunities for me.” - Underwriting Assistant, ASW Philippines.

What You’ll Do

• Review and process assigned queues, emails, web notes, appointment requests, cancellations, and case updates.
• Schedule, reschedule, and update appointments based on client, vendor, attorney, or case requirements.
• Maintain accurate case records by updating timeframes, contact details, status notes, and related information.
• Monitor shared inboxes and route cases or requests to the appropriate department.
• Track, follow up, and close cases in line with client instructions and internal procedures.
• Process fee approvals, no-shows, and other administrative tasks while meeting productivity and quality targets.
• Manage a high-volume workload while maintaining accuracy, confidentiality, and professional communication.

Key Criteria

• At least 2 years of office, administrative, or customer service experience within the healthcare field preferred.
• Proficient in Microsoft Outlook, with working knowledge of Word, Excel, and web-based systems.
• Strong typing, accuracy, attention to detail, and time-management skills.
• Able to handle high-volume tasks, prioritize effectively, and work independently.
• Strong communication skills with the ability to respond professionally to internal and external inquiries.
• Able to follow procedures, maintain confidentiality, and comply with company policies and compliance standards.

Work setup:

• Manila (BGC, Taguig): US Eastern time hours of 8:30AM to 5:30PM (8:30PM to 5:30AM PHT) with a full onsite model.