Corporate Services Secretary

Linkz Solutions Pte Ltd; Santo Niño 1st; On-site; PHP 2,200,000 - 3,178,000; Full time

Job summary

Linkz Solutions Pte Ltd is recruiting a Corporate Services Secretary to support senior management and clients from our Central office. The role focuses on providing company secretarial services, maintaining records, drafting resolutions, and ensuring compliance with Singapore regulations.

The ideal candidate will have knowledge of ACRA, strong MS Office skills, and bilingual English/Mandarin communication abilities. Prior CSP experience and the ability to liaise with regulators are essential.

Qualifications

• Knowledge of Singapore company incorporation, ACRA regulations, and secretarial processes.
• Proficient in MS Office (Word, Excel, PPT).
• Prior secretarial experience in CSP or professional services.
• Fluent in English and Mandarin for client communication.

Responsibilities

• Assist in providing company secretarial services to clients.
• Prepare and file statutory documents with ACRA.
• Maintain and update company registers and statutory records.
• Draft resolutions, minutes, and client correspondences.
• Ensure compliance with Companies Act and filing deadlines.
• Liaise with ACRA and regulatory bodies on queries and filings.
• Oversee invoices, payments, and timesheet monitoring.
• Provide general administrative support and prepare corporate docs using Word/Excel/PowerPoint.
• Liaise with clients and Singapore authorities (ACRA, IRAS, banks).

Skills

Singapore corporate secretarial

MS Office

Bilingual English Mandarin

Secretarial experience

Education

Diploma in Business Administration/Office Management

Tools

MS Word

MS Excel

PowerPoint

Outlook

View Point records

Job description

About the role

Linkz Solutions Pte Ltd is seeking a detail-oriented and organised Corporate Services Secretary to join our team Located at Central. This is a full-time position that plays a critical role in supporting the smooth operation of our corporate services function. As Corporate Services Secretary, you will be the backbone of our administrative operations, providing essential support to senior management and clients. This role is instrumental in maintaining the efficiency and professionalism of our organisation, ensuring that day-to-day operations run seamlessly.

Key responsibilities

• Assist in providing company secretarial services to clients

• Prepare and file statutory documents with ACRA

• Maintain and update company registers, RORC, and other statutory records

• Draft resolutions, minutes, and client correspondences

• Ensure compliance with Companies Act and filing deadlines

• Liaise with ACRA and other regulatory bodies on queries and filings

• Oversee invoices, payments, and timesheet monitoring

• Provide general administrative support and maintain View Point records and PowerPoint.

• Prepare corporate documentation, reports, and tracking sheets using Word, Excel, and PowerPoint.

• Liaise directly with clients and Singapore authorities (ACRA, IRAS, banks).

Key Requirements

• Knowledge of Singapore company incorporation, ACRA regulations, and secretarial processes.

• Proficient in MS Office(Word, Excel, PPT).

• Prior secretarial experience in a CSP or professional service firm.

• Fluent in English and Mandarin for bilingual client communication.

What we're looking for

• Proven experience as a secretary or executive assistant, preferably in a corporate or professional services environment

• Excellent organisational and time-management skills with the ability to prioritise multiple tasks effectively

• Strong written and verbal communication skills with meticulous attention to detail

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general IT competency

• Professional telephone manner and ability to interact confidently with all levels of staff

• Discretion and integrity when handling confidential information

• Ability to work independently and as part of a team in a fast-paced environment

• Strong problem-solving skills and a proactive approach to identifying process improvements

• Experience with office management software and scheduling tools is advantageous

• Diploma or equivalent qualification in Business Administration, Office Management or related field is preferred

What we offer

At Linkz Solutions Pte Ltd, we value our employees and are committed to providing a supportive and collaborative working environment. We offer competitive compensation packages and opportunities for professional development and career progression. We believe in fostering a workplace culture that promotes work-life balance, with flexible working arrangements where possible. Our team benefits from a professional, well-equipped office environment in the heart of Central, providing easy access to excellent amenities and transport links. We provide ongoing training and development opportunities to enhance your skills and career prospects within our growing organisation.

About us

Linkz Solutions Pte Ltd is a dynamic and forward-thinking organisation specialising in business solutions and corporate services. We are committed to delivering excellence in everything we do and pride ourselves on maintaining the highest standards of professionalism and integrity. Our company culture is built on collaboration, innovation, and mutual respect. We work with leading clients across various industries, and our success is driven by our talented and dedicated team. We are an employer that values individual contributions and invests in the growth and development of our people.