Corporate Secretarial Senior

Office Secretaries; Santo Niño 1st; On-site; PHP 600,000 - 900,000; Full time

Job summary

Office Secretaries is seeking a Senior Corporate Secretarial Associate to manage full secretarial function for a portfolio of client companies. You will ensure statutory compliance with regulatory requirements, prepare governance documents, and support corporate transactions such as incorporations and banking changes.

The role demands independent, detail-driven execution across multiple client accounts with minimal supervision.

Qualifications

• Experience in corporate secretarial duties is preferred.
• Self-motivated and able to work with minimal supervision.
• Detail oriented with strong time management and organizational skills.
• Excellent written and verbal communication with stakeholders.

Responsibilities

• Prepare and arrange directors' and shareholders' resolutions; maintain registers and minutes books.
• Coordinate with corporate secretarial agents on incorporations and employment passes.
• Assist with opening bank accounts and change of signatories.
• Draft and update corporate secretarial precedents and governance documents.
• Prepare AGM papers and ensure compliance with statutory requirements.
• Maintain statutory records and conduct due diligence on clients.

Education

SAICSA or corporate secretarial qualifications

Tools

Microsoft Word

Microsoft Excel

Job description

About the role

The Senior Corporate Secretarial Associate manages the full company secretarial function for a portfolio of client companies — maintaining statutory compliance with ACRA requirements, preparing governance documentation (resolutions, minutes, AGM papers), and supporting corporate transactions such as incorporations, employment pass applications, and banking changes. The role also covers client due diligence and requires independent, detail-driven execution across multiple client accounts with minimal supervision.

Key responsibilities

• Assist in performing all secretarial duties including preparing and arranging directors' and shareholders' resolutions for on-going corporate secretarial matters for clients, maintenance of registers and minutes books, liaising with corporate secretarial agent on company incorporation, application of employment passes, opening bank accounts and change of signatories
• Assisting in drafting and updating database of corporate secretarial precedents
• Preparation of annual general meeting documents
• Updating the statutory records and minutes book of companies
• E-filing of various returns, resolutions and annual return with ACRA
• Providing administrative and operational support to the assigned team
• Update and maintain statutory and corporate records required by Companies Act
• Customer due diligence (on-boarding and on-going monitoring)
• Prepare resolutions, minutes of meetings and ancillary documents
• Other corporate or ad-hoc duties as required

About you

• Holding or currently pursuing corporate secretarial qualifications (SAICSA) would be advantageous
• Self-motivated, independent and able to work with minimal supervision
• Positive working attitude with strong initiatives and a team player
• Detailed oriented and able to work well under pressure
• Good team player and able to communicate (verbally and written) well with all stakeholders
• Organized, meticulous, deadline oriented with good time management skills
• Proficient in Microsoft Word and Excel
• Tech Savy