Corporate Secretarial Assistant / Executive

TC GROUP LIMITED; Santo Niño 1st; On-site; PHP 2,573,000 - 3,859,000; Full time

Job summary

TC GROUP LIMITED is seeking a dedicated corporate secretarial professional to manage full lifecycle matters for Singapore clients. You will handle incorporations, filings, board and shareholder resolutions, and maintain registers.

Ideal candidates have 1–3 years in corporate secretarial or services, with strong English and attention to detail. Fresh grads may be considered for training; Mandarin language skills are a plus for Mandarin-speaking clients.

Qualifications

• Diploma or Bachelor degree in Law, Business Administration, Accounting, Corporate Administration, or Company Secretarial studies (preferred).
• 1–3 years of experience in Singapore corporate secretarial / corporate services.
• Fresh graduates with strong English proficiency and attention to detail will be considered for training.

Responsibilities

• Handle the full spectrum of corporate secretarial matters across the company lifecycle: incorporation, annual filing, Annual Return, AGM/EGM, and striking off.
• File statutory documents via BizFile+: changes to directors/shareholders, company name, registered address, share capital, and company secretary changes
• Draft and prepare board resolutions, shareholder resolutions, notices, minutes of meetings, and constitution‑related documents
• Maintain statutory registers, minute books, and client files in compliance with regulatory requirements
• Conduct client due diligence: KYC / CDD, AML compliance, and beneficial ownership updates
• Liaise with clients, auditors, banks, ACRA, IRAS, and other external/regulatory bodies
• Advise clients on the Singapore Companies Act and statutory compliance deadlines
• Assist with value‑added services including Employment Pass applications, CorpPass setup, and bank account opening documentation
• Handle ad‑hoc compliance and administrative tasks assigned by the supervisor

Skills

English proficiency

Attention to detail

Multitasking

Client service

Mandarin (Chinese)

Education

Diploma/Bachelor in Law/Business/Corporate Admin

Tools

CAS360

Artemis

BizFile+

Job description

Key responsibilities

• Handle the full spectrum of corporate secretarial matters across the company lifecycle: incorporation, annual filing, Annual Return, AGM/EGM, and striking off

• File statutory documents via ACRA BizFile+: changes to directors/shareholders, company name, registered address, share capital (allotment/transfer), and company secretary changes

• Draft and prepare board resolutions, shareholder resolutions, notices, minutes of meetings, and constitution‑related documents

• Maintain statutory registers, minute books, and client files in compliance with regulatory requirements

• Conduct client due diligence: KYC / CDD, AML compliance, and beneficial ownership updates

• Liaise with clients, auditors, banks, ACRA, IRAS, and other external/regulatory bodies

• Advise clients on the Singapore Companies Act and statutory compliance deadlines

• Assist with value‑added services including Employment Pass applications, CorpPass setup, and bank account opening documentation

• Handle ad‑hoc compliance and administrative tasks assigned by the supervisor

About you

• Diploma or Bachelor's degree in Law, Business Administration, Accounting, Corporate Administration, or Company Secretarial studies (preferred)

• 1–3 years of experience in Singapore corporate secretarial / corporate services

• Fresh graduates with strong English proficiency and attention to detail will be considered for training

• Familiar with ACRA, BizFile+, Singapore Companies Act, and Corporate Service Providers Act 2024

• Fluent in written and spoken English and Mandarin (to serve Mandarin‑speaking / PRC clients)

• Meticulous, able to work under tight deadlines, and capable of managing multiple client portfolios simultaneously

• CSIS / ICSA / SAICSA / Chartered Secretary qualifications (in progress or completed) are an advantage

• Singapore Citizen or holder of a valid work pass

• Proficient in corporate secretarial software such as CAS360 / Artemis

• Experience with offshore entities (BVI / Cayman / Hong Kong), VCC, and Family Office structures