Assistant / Executive, Corporate Secretarial

Rajah & Tann Singapore LLP; Santo Niño 1st; On-site; PHP 520,000 - 860,000; Full time

Job summary

Rajah & Tann Singapore LLP seeks a diligent corporate secretarial professional to join our team in delivering full corporate secretarial services to clients, including listed and private companies. You will assist with incorporations, registrations, board and shareholder minute-taking, and ensure regulatory compliance.

The role also involves releasing SGX announcements, filing statutory returns, and supporting work passes, notarisation, and records maintenance. A CSIS background is preferred.

Qualifications

• CSIS member or graduate or pursuing CSIS would be an advantage.
• Experience in corporate secretarial work in law firms, corporate secretarial firms or public listed companies is preferred.
• Experience with SGX listings and SGX announcements is advantageous.
• Experience taking minutes of Board and Shareholders meetings is an advantage.

Responsibilities

• Assist in providing a full spectrum of corporate secretarial services to the firm’s clients, including public listed and private companies.
• Assist with incorporation of companies, registration of foreign entities, representative offices, LLCs, and striking off companies.
• Draft directors’ and shareholders’ resolutions, minutes of meetings, and other ancillary documents.
• Attend meetings of public listed and private companies and draft minutes.
• Ensure compliance with statutory and regulatory requirements.
• Release SGX announcements.
• File statutory forms/returns to ACRA and e-stamping with IRAS.
• Assist in work passes applications with the Ministry of Manpower.
• Arrange notarisation, legalisation and authentication of documents.
• Maintain and update company statutory records; and
• Perform other duties as assigned.

Skills

Attention to detail

Team player communications

Multitasking

Written communication

Education

CSIS certification / CSIS student

Job description

• Assist in providing a full spectrum of corporate secretarial services to the firm’s clients, which includes public listed companies, public and private limited companies;
• Assist with incorporation of companies/variable capital companies, registration of foreign entities, representative offices, limited liability partnerships, striking off companies, etc;
• Draft directors’ and shareholders’ resolutions, minutes of shareholders’ meetings (annual general meetings and extraordinary general meetings), and any other ancillary documents;
• Attend meetings of public listed companies/private companies and draft minutes of meetings;
• Ensure compliance with relevant statutory and regulatory requirements;
• Releasing announcements to SGX;
• Ensure proper and timely filing of statutory forms/returns to ACRA and e-stamping of transfer forms with IRAS;
• Assist in application of work passes with the Ministry of Manpower;
• Assist in arranging for notarisation, legalisation and authentication of documents with various Embassies;
• Maintain and update company statutory records / statutory registers; and
• Perform any other duties and responsibilities as may be assigned from time to time.

Requirements

• Member/Graduate of Chartered Secretary Institute of Singapore (CSIS) or currently pursuing CSIS course would be an advantage.
• Relevant corporate secretarial experience in law firms, corporate secretarial firms or public listed companies would be an advantage.
• Experience in handling companies listed with the SGX, advise on Main Board or Catalist Rules of SGX-ST, release of SGX announcements, etc would be an advantage.
• Experience in taking minutes of meetings for Board of Directors' and Shareholders' meetings would be an advantage.

• Detail-oriented, able to manage multiple tasks concurrently, and capable of meeting deadlines in a fast-paced environment.
• A team player with good interpersonal, communication and writing skills.