Contracts Management Lead - FAI Land Development

Share Pro Inc.; Manila; On-site; PHP 1,800,000 - 3,000,000; Full time

Job summary

Share Pro Inc. in Manila is seeking a Lead Contracts Engineer / Lead Quantity Surveyor to oversee bidding, evaluation, and award of contracts.

You will lead pre-construction activities, ensure timely submissions, and manage contract documentation through to award. This role also involves evaluating change orders, reconciling costs, and coordinating site inspections to ensure project alignment with master schedules and budgets.

Qualifications

• Graduate of Bachelor of Science in Engineering.
• Licensed Civil Engineer preferred.
• At least five (5) years of relevant experience in Quantity Surveying / Contract Administration.

Responsibilities

• Review Matrix of Responsibilities per Package and ensure no scope gap.
• Attain calendar of bids and awards to ensure timely start of construction.
• Ensure all bid packages are bid out based on master schedule with complete documents.
• Review bid packaging consistency between CM and standard bid packaging.
• Supervise pre-bid meetings and attend site inspections.
• Assist in preparation of control estimates and review bid documents.
• Prepare Bid Documents for bidding and ensure submission compliance.
• Evaluate and tabulate bids and conduct post-bid clarifications.
• Oversee contract documentation from LOA to award per standard procedures.
• Evaluate change orders and reconcile costs.
• Coordinate meetings and conduct final inspections.
• Process contract billings for timely payment.

Skills

Initiative

Planning

Reliability

Interpersonal skills

Cooperation

Innovation

Education

Bachelor of Science in Engineering

Licensed Civil Engineer

Tools

Sapphire Billing Management System

Job description

Job Summary

The Lead Contracts Engineer / Lead Quantity Surveyor is responsible for the bidding process, tabulation and evaluation of bid proposals, initial bid negotiation, awarding of contract with preparation of Request to Award and Notice of Award, preparation, checking and evaluation of Contractor’s billing.

Duties and Responsibilities

Pre - Construction Phase

• Review Matrix of Responsibilities per Package and Ensures No Scope Gap


• Attain Calendar of Bids and Awards of the Different Projects to Ensure Timely Start of Construction


• Ensures that All Bid Packages are Bidded out based on Master Schedule Ensuring complete documents are Obtained On-time from Various Departments


• Checking and Review the Consistency of Bid Packaging from CM versus Standard Bid Packaging from PCDC


• Delegation of Projects and Works to Staff Quantity Surveyors and Supervision


• Supervise Pre-bid Meetings being conducted by Contract Engineer / Contracts Admin Lead


• Attend Site Inspections


• Assists in the Preparation of Control Estimates as needed per Bid Package (in close coordination with PCM)


• Review/Check the Consistency of the Prepared Control Estimates with the Issued Bid Documents / Bid Bulletin


• Supervise the Preparation of Bid Documents for Bidding (Invitation to Bid, Bid Annexes, Queries, Bid Bulletins)


• Obtain Complete Bid Proposals from Bidders in Conformity to Issued Bid Bulletins and Queries Responses


• Implement Strict Compliance of Submission of Technical & Financial Bids of Contractors


• Tabulation and Evaluation of Bids (Post Bid Clarification Meetings)


• Review and Evaluate Prepared Bid Tabulation of Staff Quantity Surveyors


• Supervise the Preparation of Presentation Materials for BAC Presentation


• Supervise the preparation of Complete Contract Documentation starting off with the Letter of Award (LOA), all in accordance with the processes and standard procedures in place.

Construction Phase

• Evaluation and Validation of Change Orders/Extra Work (including Reconciliation Process)


• Ensure that All Change Orders Proposals are Thoroughly Reconciled and Evaluated based on the Awarded Contracts


• Attend Coordination Meetings


• Conduct Final Inspections

Process Contract Billings for Timely Payment to Contractor through Approval in Sapphire Billing Management System

Post Construction Phase

• Preparation of Contract Closure Amendment


• Preparation of Piece Meal Contracts and Award including Maintenance & Repair Works

Technical Competencies and Skills

Initiative – seeks ways to foster self-development and growth, Planning – completes administrative tasks correctly and on-time, Reliability - consistently at work and on-time, Interpersonal skills – adapts to changes in work environment, Cooperation – exhibits objectivity and openness to others’ views, Innovation – collects and researches data required for work

Education, Trainings and Licenses Required

Graduate of Bachelor of Science in Engineering, Preferably Licensed Civil Engineer, At least five (5) years of relevant experience in Quantity Surveying / Contract Administration