Compliance Associate- Makati City

STARBREAKER CORP; Makati; Hybrid; PHP 335,000 - 536,000; Full time

Job summary

STARBREAKER CORP. is seeking a Compliance Associate Assistant (Filings & Documentation) to support regulatory filings, document management, and audit preparation. You will maintain filing calendars, verify data accuracy, and liaise with regulators to track submissions.

The role involves organizing records, drafting SOPs, and coordinating with internal teams. A bachelor’s degree and 1–3 years in compliance or related fields preferred; strong MS Office and document management skills are essential.

Qualifications

• Education as listed: Bachelor's degree or equivalent work experience.
• 1–3 years of administrative or junior associate experience in compliance, legal support, regulatory affairs, or records management.
• Familiarity with corporate filing processes, licensing, or regulatory document workflows.
• Strong knowledge of MS Office and document management systems (SharePoint, DocuSign, or compliance portals).

Responsibilities

• Prepare, organize, and submit routine regulatory filings, licensing renewals, and statutory reports to regulators.
• Maintain a regulatory calendar with deadlines, reporting dates, and renewals.
• Verify data accuracy across compliance documents before submission.
• Follow up with regulatory bodies to confirm receipt and obtain approvals.

Skills

Attention to Detail

Organizational Skills

Communication

Integrity & Discretion

Education

Bachelor's degree in Business Administration, Legal Studies, Finance, Communications, or related field

Tools

Microsoft Office Suite

SharePoint

DocuSign

Job description

Job Description: Compliance Associate Assistant (Filings & Documentation)

Job Summary

The Compliance Associate Assistant plays a vital supporting role in ensuring that our organization remains fully compliant with industry regulations, internal policies, and statutory filing requirements. This position primarily focuses on preparing, reviewing, organizing, and submitting accurate regulatory filings, maintaining compliance databases, and assisting with audit preparation.

Key Responsibilities

Regulatory Filings & Submissions

• Prepare, organize, and submit routine regulatory filings, licensing renewals, and statutory reports to relevant government and regulatory agencies.

• Maintain a strict regulatory calendar to track all upcoming filing deadlines, reporting dates, and permit renewals.

• Verify data accuracy and completeness across all compliance documents prior to final submission.

• Follow up with regulatory bodies to confirm receipt, track the status, and obtain approval of submitted documents.

Documentation & Recordkeeping

• Maintain accurate and up-to-date physical and digital compliance archives, ensuring all documents are properly indexed for rapid retrieval.

• Assist in drafting, updating, and distributing internal policies, procedures, and Standard Operating Procedures (SOPs).

• Organize records related to board resolutions, corporate governance, and regulatory correspondence.

Audit & Monitoring Support

• Gather, log, and organize requested documentation for internal reviews, external audits, and regulatory examinations.

• Perform routine internal compliance log and record checks to identify missing or outdated filing documentation.

• Monitor regulatory updates and industry news to help keep the compliance team informed of changing requirements.

Operational & Administrative Support

• Draft routine compliance communications, meeting minutes, and compliance status reports for management.

• Assist in logging employee compliance activities, such as mandatory policy acknowledgments and conflict-of-interest disclosures.

• Serve as an administrative point of contact between internal departments for compliance document requests.

Qualifications & Skills Requirements

• Education: Bachelor's degree in Business Administration, Legal Studies, Finance, Communications, or a related field (or equivalent work experience).

• Experience: 1-3 years of administrative or junior associate experience, ideally within compliance, legal support, regulatory affairs, or records management.

• Filing Expertise: Familiarity with corporate filing processes, licensing, or regulatory document workflows.

• Software Proficiency: Strong knowledge of Microsoft Office Suite (Word, Excel, and PowerPoint) and document management systems (e.g., SharePoint, DocuSign, or compliance portals).

Core Competencies

• Attention to Detail: Meticulous approach to reviewing documents, managing data entry, and preventing filing errors.

• Organizational Skills: Proven ability to manage tight deadlines, prioritize competing filings, and maintain orderly digital file systems.

• Communication: Clear written and verbal communication skills for coordinating with internal teams and external regulators.

• Integrity & Discretion: Highest level of ethical conduct and discretion when handling sensitive corporate and personal data.

Working Conditions

• Standard office or hybrid work environment.

• Occasional overtime may be required to meet critica regulatory filing deadlines