Compliance Assistant

TRI-PHIL International, Inc.; Muntinlupa; On-site; PHP 240,000 - 420,000; Full time

Job summary

TRI-PHIL International, Inc. is seeking a detail-oriented Compliance Assistant to support the Compliance Manager in establishing and maintaining our compliance management systems.

You will help prepare regulatory documents, records, and audit support while ensuring timely follow-through on policies and corrective actions. The role requires a degree in business administration and at least two years of related experience, with strong coordination, communication, and confidentiality skills to

Qualifications

• Bachelor's degree in Business Administration or related field.
• At least two years of experience in compliance or administrative duties.
• Knowledge of regulatory frameworks and government requirements.
• Familiarity with permits, licences, and regulatory clearances processes.
• Basic knowledge of Health, Safety, and Environmental compliance.
• Familiarity with restricted substances and chemical compliance is an advantage but not required.
• Excellent written, verbal, and interpersonal communication skills.
• Strong coordination, monitoring, documentation, record-keeping, and organisation.
• High attention to detail and ability to handle confidential information.

Responsibilities

• Monitor compliance activities and maintain accurate records, reports, registers, and supporting documentation.
• Assist with the preparation, organisation, and maintenance of regulatory documents, permits, licences, clearances, and compliance evidence.
• Support internal and external audits by coordinating documentation, tracking requests, recording findings, and monitoring corrective actions.
• Monitor applicable regulatory frameworks, government requirements, customer requirements, internal policies, and industry standards.
• Assist with securing, monitoring, and renewing business permits, licences, and regulatory clearances, including requirements involving DOLE, DENR, LLDA, OBO, BOC, BMBE, and DTI.
• Coordinate compliance activities with internal departments, government agencies, external stakeholders, and service providers.
• Support the implementation and communication of compliance policies, procedures, controls, and corrective actions.
• Assist with Health, Safety, and Environmental compliance activities, including fire safety, occupational health, safety training, emergency preparedness, workplace inspections, and incident or accident documentation.
• Maintain appropriate confidentiality and provide other support aligned with core departmental objectives.

Skills

Regulatory knowledge

Documentation skills

Attention to detail

Confidentiality

Independent & collaborative

Communication skills

Organisational skills

Education

Bachelor's degree in Business Administration or related field

Job description

About the role

The Compliance Assistant provides essential administrative, documentation, and operational support to the Compliance Manager in establishing, implementing, monitoring, and maintaining the organisation's compliance management systems. The role helps ensure accurate compliance records, regulatory documentation, monitoring reports, audit support, and timely follow-through on policies, procedures, and corrective actions.

Key responsibilities

• Monitor compliance activities and maintain accurate records, reports, registers, and supporting documentation.

• Assist with the preparation, organisation, and maintenance of regulatory documents, permits, licences, clearances, and compliance evidence.

• Support internal and external audits by coordinating documentation, tracking requests, recording findings, and monitoring corrective actions.

• Monitor applicable regulatory frameworks, government requirements, customer requirements, internal policies, and industry standards.

• Assist with securing, monitoring, and renewing business permits, licences, and regulatory clearances, including requirements involving DOLE, DENR, LLDA, OBO, BOC, BMBE, and DTI.

• Coordinate compliance activities with internal departments, government agencies, external stakeholders, and service providers.

• Support the implementation and communication of compliance policies, procedures, controls, and corrective actions.

• Assist with Health, Safety, and Environmental compliance activities, including fire safety, occupational health, safety training, emergency preparedness, workplace inspections, and incident or accident documentation.

• Maintain appropriate confidentiality and provide other support aligned with core departmental objectives.

What we're looking for

• Bachelor's degree in Business Administration or a related field.

• At least two years of experience in compliance, administrative functions, or related duties.

• Knowledge of applicable regulatory frameworks, government requirements, and compliance procedures.

• Familiarity with government and regulatory compliance processes, particularly business permits, licences, and regulatory clearances.

• Basic knowledge of Health, Safety, and Environmental compliance requirements.

• Familiarity with restricted substances and chemical compliance requirements covering raw materials, packaging, chemicals, finished products, and suppliers is an advantage but not required.

• Effective written, verbal, and interpersonal communication skills.

• Strong coordination, monitoring, follow-up, documentation, record-keeping, and organisational skills.

• High attention to detail and accuracy.

• Ability to handle confidential information with integrity and discretion.

• Ability to work independently and collaboratively with different departments and external stakeholders.