Admin Assistant (Operations)

Bambs Trucking Corporation; Bocaue; In loco; PHP 300.000 - 420.000; Tempo pieno

Descrizione del lavoro

Bambs Trucking Corporation invites applications for a role focused on keeping regulatory compliance across operations, facilities, and business units up to date. The role handles permits, licenses, fleet records, and financial documents, ensuring renewals, audits, and inspections are completed accurately and on time.

The candidate will maintain centralized filing systems, track expiration dates, coordinate audits and inspections, and safeguard confidential records with attention to detail.

Competenze

• Experience in compliance administration or related roles.
• Working knowledge of government permits, licenses, registrations, and renewal processes in the Philippines.
• Strong document organisation and records management skills.
• Excellent attention to detail and ability to track multiple deadlines.
• Proficiency in Microsoft Office or Google Workspace and digital filing systems.
• Strong coordination, communication, follow-up, and time management skills.
• Ability to handle confidential records with discretion.

Mansioni

• Monitor compliance with government regulatory requirements, including INSURANCES, CLAIMS, LTFRB, LTO, DOTr, DENR, BIR, and LGU requirements.
• Maintain accurate and updated records of vehicle registrations, OR/CR, emission test results, business permits, safety certificates, and other operational licenses.
• Track document and permit expiration dates and coordinate timely renewals and submissions.
• Coordinate compliance audits, regulatory inspections, and related documentation requirements.
• Organise and maintain a centralised digital and hard-copy filing system.
• Manage fleet documents such as maintenance records, insurance documents, and GPS reports.
• Maintain financial records, including purchase requests, reimbursements, and petty cash logs.
• Safeguard the confidentiality, accuracy, accessibility, and proper retention of operational documentation.
• Review records for completeness and follow up with relevant teams to resolve missing or outdated information.
• Prepare compliance updates, document trackers, and status reports for management.

Conoscenze

Regulatory compliance

Document management

Attention to detail

Deadline tracking

Coordination

Discretion with confidential records

Strumenti

Microsoft Office

Google Workspace

Descrizione del lavoro

About the role

Support the organisation in maintaining regulatory compliance across company operations, facilities, and business units. This role manages important permits, licenses, fleet records, financial documents, and operational files while ensuring renewals, audits, and inspections are completed accurately and on time.

Key responsibilities

• Monitor compliance with government regulatory requirements, including INSURANCES, CLAIMS, LTFRB, LTO, DOTr, DENR, BIR, and LGU requirements.
• Maintain accurate and updated records of vehicle registrations, OR/CR, emission test results, business permits, safety certificates, and other operational licenses.
• Track document and permit expiration dates and coordinate timely renewals and submissions.
• Coordinate compliance audits, regulatory inspections, and related documentation requirements.
• Organise and maintain a centralised digital and hard-copy filing system.
• Manage fleet documents such as maintenance records, insurance documents, and GPS reports.
• Maintain financial records, including purchase requests, reimbursements, and petty cash logs.
• Safeguard the confidentiality, accuracy, accessibility, and proper retention of operational documentation.
• Review records for completeness and follow up with relevant teams to resolve missing or outdated information.
• Prepare compliance updates, document trackers, and status reports for management.

What we're looking for

• Experience in compliance administration, regulatory support, document control, operations administration, or a related role.
• Working knowledge of government permits, licenses, registrations, and renewal processes in the Philippines.
• Strong document organisation and records management skills.
• Excellent attention to detail and ability to track multiple deadlines.
• Proficiency in Microsoft Office or Google Workspace and digital filing systems.
• Strong coordination, communication, follow-up, and time management skills.
• Ability to handle confidential records with discretion.
• Organised, dependable, and capable of working independently while coordinating with multiple teams.