Senior Office Administrator

Geoscience Technologies, Inc.; Makati; On-site; PHP 335,000 - 558,000; Full time

Job summary

Geoscience Technologies, Inc. is seeking a versatile Administrative Assistant to manage daily office administration, HR support, and basic accounting tasks. You will handle filing, data encoding, employee records, onboarding, attendance, and financial documentation while coordinating with suppliers and project teams.

The role requires attention to detail, confidentiality, and the ability to work independently with minimal supervision. Proficiency in Excel and Word is essential.

Qualifications

• Bachelor's degree in Business Administration, Human Resources, Accounting, Finance, Office Administration, or related field.
• Preferably with relevant experience in office administration, HR, and/or accounting.
• Must have a working background in Human Resources and basic Accounting/Finance.
• Knowledge of data encoding, expense monitoring, cash flow, and financial documentation.
• Proficient in Microsoft Office, particularly Excel and Word.
• Organized, detail-oriented, and able to manage multiple tasks efficiently.
• Good communication and coordination skills.
• Trustworthy and capable of handling confidential employee and company information.
• Able to work independently and with minimal supervision.

Responsibilities

• Manage daily office administration, documentation, filing, and data encoding.
• Maintain and update employee records and assist with basic HR functions, including recruitment, onboarding, attendance, and personnel requirements.
• Assist in basic accounting and finance tasks, including expense monitoring, cash flow tracking, invoices, receipts, and other financial records.
• Prepare and organize administrative, HR, and financial reports and supporting documents.
• Coordinate with employees, suppliers, clients, and project/site personnel regarding administrative and documentation requirements.
• Monitor office supplies and other general administrative needs.
• Ensure records and documents are accurate, complete, properly filed, and kept confidential.
• Perform other administrative duties as may be assigned by management.

Skills

Office Administration

HR functions

Accounting basics

Data encoding

Excel

Microsoft Word

Coordination

Education

Bachelor's degree in Business Administration / HR / Accounting / Finance / Office Administration

Tools

Excel

Microsoft Word

Job description

Job Description

• Manage daily office administration, documentation, filing, and data encoding.

• Maintain and update employee records and assist with basic HR functions, including recruitment, onboarding, attendance, and personnel requirements.

• Assist in basic accounting and finance tasks, including expense monitoring, cash flow tracking, invoices, receipts, and other financial records.

• Prepare and organize administrative, HR, and financial reports and supporting documents.

• Coordinate with employees, suppliers, clients, and project/site personnel regarding administrative and documentation requirements.

• Monitor office supplies and other general administrative needs.

• Ensure records and documents are accurate, complete, properly filed, and kept confidential.

• Perform other administrative duties as may be assigned by management.

Job Qualifications

• Bachelor's degree in Business Administration, Human Resources, Accounting, Finance, Office Administration, or a related field.

• Preferably with relevant experience in office administration, HR, and/or accounting.

• Must have a working background in Human Resources and basic Accounting/Finance.

• Knowledge of data encoding, expense monitoring, cash flow, and financial documentation.

• Proficient in Microsoft Office, particularly Excel and Word.

• Organized, detail-oriented, and able to manage multiple tasks efficiently.

• Good communication and coordination skills.

• Trustworthy and capable of handling confidential employee and company information.

• Able to work independently and with minimal supervision.