Client Reception & Office Coordinator

Budget Bikes; Manila; On-site; PHP 180,000 - 260,000; Full time

Job summary

Budget Bikes in Manila is seeking an administrative assistant to handle phone inquiries, emails, diary management, and general office tasks. You will screen calls, relay messages, schedule meetings, manage post, and maintain client files while supporting staff as needed.

The role requires strong communication, organisational skills, and proficiency with Word, PowerPoint, and Excel; you will ensure efficient office operations and professional reception services for onsite meetings.

Qualifications

• Requires university degree or equivalent.
• Excellent verbal and written communication.
• Strong organisational and planning abilities.
• Attention to detail and reliability.
• Proficient with Microsoft Word, PowerPoint, and Excel.

Responsibilities

• Answering the phone, screen and direct calls
• Take and relay messages
• Schedule meetings and send meeting confirmations
• Receive, scan, save and distribute post
• Opening new files
• Managing AML on client files
• Data entry on case management system
• Manage e-meetings via Zoom and greet clients for onsite meetings
• Support professionals during onsite meetings (refreshments, scanning etc)
• Manage office stationery orders
• Ad hoc tasks where required

Skills

Verbal communication

Written communication

Organising

Attention to detail

Initiative

Reliability

Stress tolerance

Typing

Excel

Education

University

Tools

Word

PowerPoint

Excel

Job description

Budget Bikes in Manila is seeking an administrative assistant to handle phone inquiries, emails, diary management, and general office tasks. You will screen calls, relay messages, schedule meetings, manage post, and maintain client files while supporting staff as needed.

The role requires strong communication, organisational skills, and proficiency with Word, PowerPoint, and Excel; you will ensure efficient office operations and professional reception services for onsite meetings.