Client Finance Coordinator

RSO Architecture; Philippines; On-site; PHP 300,000 - 420,000; Full time

Job summary

RSO Architecture is seeking a Client Finance Coordinator to oversee billing processes, track project expenses, and collaborate with producers and finance leadership to ensure financial accuracy across campaigns and projects.

The role involves coordinating billing activities, reviewing vendor invoices, maintaining detailed financial records, and generating status reports on client billing and cash flow. Strong Excel and communication skills are essential.

Qualifications

• Ability to self-motivate and work independently.
• Strong teamwork and collaboration skills.
• Excellent communication, both oral and written.
• Highly organized with meticulous attention to detail.
• Ability to multi-task and manage multiple projects.
• Proficient in Excel and financial data handling.

Responsibilities

• Track client contracts and complete client billing in a timely manner
• Confirm billing requirements and approve invoices for delivery
• Review billing schedule and project status with the director of finance and financial operations manager
• Track project T&E expenses and bill back to clients. Report to producers on status of overall spend vs budget
• Collaborate with producers (project managers) and manage large production OOP budgets for campaigns and other projects
• Review vendor invoices with producers and submit to AP for payment processing
• Support producers by providing status reports of client billing, payment and other financial snapshot
• Use an internal production management tool, Grail for project status
• Manage all financial information by job in accounting system, Maconomy

Skills

Self-motivation

Teamwork

Communication

Attention to detail

Data organization

Multi-tasking

Analytical mindset

Tools

MS Word

PowerPoint

Google Docs

Keynote

Mac OS

Job description

CLIENT FINANCE COORDINATOROur Client Finance Group ensures accurate, timely, and efficient client billing and financial operations that support both our clients and internal teams. As a Client Finance Coordinator, you will play a key role in overseeing client billing processes, tracking project expenses, and partnering with producers and finance leadership to uphold financial accuracy across campaigns and projects. From coordinating billing activities and reviewing vendor invoices to maintaining detailed financial records, you will help drive transparency, accountability, and seamless financial management across all client-facing initiatives.

CLIENT FINANCE COORDINATOROur Client Finance Group ensures accurate, timely, and efficient client billing and financial operations that support both our clients and internal teams. As a Client Finance Coordinator, you will play a key role in overseeing client billing processes, tracking project expenses, and partnering with producers and finance leadership to uphold financial accuracy across campaigns and projects. From coordinating billing activities and reviewing vendor invoices to maintaining detailed financial records, you will help drive transparency, accountability, and seamless financial management across all client-facing initiatives.

What You'll Do

• Track client contracts and complete client billing in a timely manner
• Confirm billing requirements and approve invoices for delivery
• Review billing schedule and project status with the director of finance and financial operations manager
• Track project T&E expenses and bill back to clients. Report to producers on status of overall spend vs budget
• Collaborate with producers (project managers) and manage large production OOP budgets for campaigns and other projects
• Review vendor invoices with producers and submit to AP for payment processing
• Support producers by providing status reports of client billing, payment and other financial snapshot
• Use an internal production management tool, Grail for project status
• Manage all financial information by job in accounting system, Maconomy

What You'll Need

• Ability to self-motivate
• Ability to work well within a team
• Strong communication skills, both oral and written
• An eye for organization of large amounts of data and details
• Ability to multi-task and manage multiple projects simultaneously
• Natural curiosity and a flexible attitude in a shifting environment
• Advanced Excel capabilities, proficiency in MS Word, PowerPoint, Google Docs, Keynote. Mac environment