CCA3 - Administrative Assistant - 22.03

Magellan Solutions; Mandaluyong; On-site; PHP 279,000 - 390,600; Full time

Job summary

A healthcare services provider is seeking an Administrative Assistant to join their team in Metro Manila, Philippines. The ideal candidate will manage prescreened candidates, assist with administrative tasks, and ensure compliance with healthcare procedures. Candidates should possess strong attention to detail, effective communication skills, and experience with MS Excel. This position requires the ability to work under pressure while maintaining professionalism and accuracy in a fast-paced environment.

Qualifications

• Experience or knowledge of the health care/therapy industry.
• Knowledge of administrative and clerical procedures.
• Technologically proficient able to use multiple tools simultaneously.

Responsibilities

• Submit prescreened allied health candidates within 48 hours.
• Manage multiple administrative tasks effectively.
• Provide status updates to the Client management team.
• Assist HR with clerical duties.

Skills

English speaking - Accent neutral

Quick learner

Attention to Detail

Integrity

Dependability

Effective communicator

Time Management

Tools

MS Excel

Job description

About the job CCA3 - Administrative Assistant - 22.03

BASIC FUNCTIONS:

• Submit prescreened allied health candidates' providers into the designated Client staffing specialist within forty‑eight (48) hours.
• Needs to be very comfortable speaking to Therapists and should be able to handle pressure and compose self when talking to providers, while maintaining a high level of accuracy and detail of work.
• Provide Client management team with a written status update within forty‑eight (48) hours as to the ability, or lack of, to provide necessary submittals to the designated order.
• Agent will be handling multiple administrative task that would be related but not limited to:
• SESIS Management daily, to ensure cases are received, assigned, imported and match with Infinite Internal system.
• CPSE case verification and data management.
• Responsible to manage that Session First.
• Attend Dates and Last Attend Dates are Received Timely from therapists and recorded in Infinite system as well as SESIS.
• Responsible for transmittal requests and transmittal discrepancies.
• Upload Maps Daily.
• Prepare and submit provider resume on Infinite letterhead when school requests.
• Ensure all technical tasks including billing errors are addressed and managed to avoid billing issues.
• Assisting HR with clerical duties.
• Provide assistance to any department that requires.

KEY RESULT AREAS:

Follow up providers for School Department.

COMPETENCIES NEEDED:

• English speaking -Accent neutral
• Quick learner
• Attention to Detail
• Integrity
• Team attitude
• Dependability
• Self-Control
• Initiative
• Leadership
• Effective communicator
• Critical- independent thinker using logic and reasoning to identify the strengths and weaknesses of alternative solutions to problems
• Judgment and decision‑making skills
• Social Perceptiveness
• Time Management
• Active Learning
• Negotiation skills
• Learning Strategies
• Maintains confidentiality of program and patient information

QUALIFICATIONS:

• Experience or knowledge of the health care/therapy industry
• Knowledge of administrative and clerical procedures and systems familiarity with the use of MS excel.
• Technologically proficient able to use multiple tools at the same time.
• Urgent and professional.