CCA3 - Administrative Assistant - 22.02

Magellan Solutions; Mandaluyong; On-site; PHP 335,000 - 502,000; Full time

Job summary

Magellan Solutions is seeking an Administrative Assistant to support allied health candidate submissions and client coordination. You will interact with Therapists, maintain high accuracy under pressure, and ensure timely updates and data integrity across SESIS, CPSE, and Infinite systems.

Candidates should have healthcare/therapy exposure, strong administrative skills, and proficiency with MS Excel. This role requires urgent, professional performance and cross-team collaboration.

Qualifications

• Experience or knowledge of the health care/therapy industry.
• Familiarity with administrative and clerical procedures; MS Excel.
• Technologically proficient with multiple tools.
• Urgent and professional.

Responsibilities

• Submit prescreened allied health candidates to the designated Client staffing specialist within 48 hours.
• Speak with Therapists professionally and handle pressure while maintaining accuracy.
• Provide written status updates within 48 hours regarding submittals to the order.
• Manage SESIS daily to ensure cases are received, assigned, and matched with Infinite system.
• Verify CPSE case data and manage information.
• Ensure Session First Attend Dates and Last Attend Dates are recorded in Infinite and SESIS.
• Handle transmittal requests and discrepancies.

Skills

English speaking

Attention to Detail

Time Management

Integrity

Team attitude

Dependability

Initiative

Self-Control

Leadership

Effective communicator

Critical thinking

Tools

MS Excel

Job description

About the job CCA3 - Administrative Assistant - 22.02

BASIC FUNCTIONS

• Submit prescreened allied health candidates providers to designated Client staffing specialist within forty-eight (48) hours.
• Needs to be very comfortable speaking to Therapists and should be able to handle pressure and compose self when talking to providers, while maintaining high level of accuracy and detail of work.
• Provide Client management team with a written status update within forty-eight (48) hours as to the ability, or lack of, to provide necessary submittals to the designated order Agent will be handling multiple administrative task that would be related but not limited to:
• SESIS Management daily, to ensure cases are received, assigned, imported and match with Infinite Internal system
• CPSE case verification and data management
• Responsible to manage that Session First Attend Dates and Last Attend Dates are Received Timely from therapists and recorded in Infinite system as well as SESIS
• Responsible for transmittal requests and transmittal discrepancies
• Upload Maps Daily
• Prepare and submit provider resume on Infinite letterhead when school requests
• Ensure all technical tasks including billing errors are addressed and managed to avoid billing issues
• Assisting HR with clerical duties
• Provide assistance to any department that requires

KEY RESULT AREAS

• Follow up providers for School Department
• COMPETENCIES NEEDED:
  • English speaking - Accent neutral
  • Quick learner
  • Attention to Detail
  • Integrity
  • Team attitude
  • Dependability
  • Self-Control
  • Initiative
  • Leadership
  • Effective communicator
  • Critical- independent thinker using logic and reasoning to identify the strengths and weaknesses of alternative solutions to problems.
  • Judgment and decision making skills
  • Social Perceptiveness
  • Time Management
  • Active Learning
  • Negotiation skills
  • Learning Strategies
  • Maintains confidentiality of program and patient information
• QUALIFICATIONS:
  • Experience or knowledge of the health care/therapy industry
  • Knowledge of administrative and clerical procedures and systems familiarity with the use of MS excel.
  • Technologically proficient able to use multiple tools at the same time.
  • Urgent and professional.