Cavite City Admin Assistant | Operations & Office Support

Team Global Facility Solutions Inc.; Cavite City; On-site; PHP 201,000 - 268,000; Full time

Job summary

Team Global Facility Solutions Inc. is seeking an organized Admin Assistant to join our Cavite City office on a full-time basis. You will support day-to-day operations, manage schedules, handle correspondence and assist departments to keep workflows smooth.

The ideal candidate has a high school diploma, proven administrative experience, strong Microsoft Office skills and excellent English communication. You will thrive in a team environment and maintain confidentiality in a busy facility

Qualifications

• High school diploma or equivalent; further admin qualifications advantageous.
• Experience as Administrative Assistant or in a similar role.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Excellent organisational and time management skills with ability to prioritise tasks.
• Strong written and verbal English communication.
• Attention to detail and accuracy in all work.
• Professional demeanour and ability to interact with colleagues and external contacts.
• Ability to work independently and as part of a team.
• Basic understanding of office management procedures.
• Familiarity with facility management operations would be beneficial.

Responsibilities

• Managing schedules, calendars and meetings for team members and department heads.
• Answering and directing phone calls; handling incoming correspondence.
• Maintaining and organising office files, records and documentation systems.
• Preparing and typing correspondence, reports, and other administrative documents.
• Coordinating office supplies inventory and ordering materials as needed.
• Assisting with reception duties and welcoming visitors to the office.
• Supporting event planning and coordination for company meetings and functions.
• Processing expense reports, invoices and other administrative paperwork.
• Liaising between departments to facilitate smooth communication and workflow.
• Maintaining confidentiality and handling sensitive information appropriately.

Skills

Microsoft Office

English communication

Organization & time management

Independent and team work

Attention to detail

Education

High school diploma or equivalent

Admin/office management qualifications (advantageous)

Job description

Team Global Facility Solutions Inc. is seeking an organized Admin Assistant to join our Cavite City office on a full-time basis. You will support day-to-day operations, manage schedules, handle correspondence and assist departments to keep workflows smooth.

The ideal candidate has a high school diploma, proven administrative experience, strong Microsoft Office skills and excellent English communication. You will thrive in a team environment and maintain confidentiality in a busy facility