Admin Assistant

Team Global Facility Solutions Inc.; Cavite City; On-site; PHP 201,000 - 268,000; Full time

Job summary

Team Global Facility Solutions Inc. is seeking an organized Admin Assistant to join our Cavite City office on a full-time basis. You will support day-to-day operations, manage schedules, handle correspondence and assist departments to keep workflows smooth.

The ideal candidate has a high school diploma, proven administrative experience, strong Microsoft Office skills and excellent English communication. You will thrive in a team environment and maintain confidentiality in a busy facility

Qualifications

• High school diploma or equivalent; further admin qualifications advantageous.
• Experience as Administrative Assistant or in a similar role.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Excellent organisational and time management skills with ability to prioritise tasks.
• Strong written and verbal English communication.
• Attention to detail and accuracy in all work.
• Professional demeanour and ability to interact with colleagues and external contacts.
• Ability to work independently and as part of a team.
• Basic understanding of office management procedures.
• Familiarity with facility management operations would be beneficial.

Responsibilities

• Managing schedules, calendars and meetings for team members and department heads.
• Answering and directing phone calls; handling incoming correspondence.
• Maintaining and organising office files, records and documentation systems.
• Preparing and typing correspondence, reports, and other administrative documents.
• Coordinating office supplies inventory and ordering materials as needed.
• Assisting with reception duties and welcoming visitors to the office.
• Supporting event planning and coordination for company meetings and functions.
• Processing expense reports, invoices and other administrative paperwork.
• Liaising between departments to facilitate smooth communication and workflow.
• Maintaining confidentiality and handling sensitive information appropriately.

Skills

Microsoft Office

English communication

Organization & time management

Independent and team work

Attention to detail

Education

High school diploma or equivalent

Admin/office management qualifications (advantageous)

Job description

About the role

Team Global Facility Solutions Inc. is seeking a dedicated and organised Admin Assistant to join our team on a full-time basis. This role is based in Cavite City, Cavite and offers an excellent opportunity to support our operations with efficient administrative coordination. As an Admin Assistant, you will be the backbone of our office operations, ensuring smooth day-to-day activities and providing essential support to various departments. This position is fundamental to maintaining the administrative efficiency that allows our organisation to deliver outstanding facility solutions to our clients.

Key responsibilities

• Managing schedules, calendars and meetings for team members and department heads
• Answering and directing phone calls, and managing incoming correspondence
• Maintaining and organising office files, records and documentation systems
• Preparing and typing correspondence, reports, and other administrative documents
• Coordinating office supplies inventory and ordering materials as needed
• Assisting with reception duties and welcoming visitors to the office
• Supporting event planning and coordination for company meetings and functions
• Processing expense reports, invoices and other administrative paperwork
• Liaising between departments to facilitate smooth communication and workflow
• Maintaining confidentiality and handling sensitive information appropriately

What we're looking for

• High school diploma or equivalent qualification; further qualifications in administration or office management are advantageous
• Proven experience as an Administrative Assistant or in a similar administrative role
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook)
• Excellent organisational and time management skills with the ability to prioritise multiple tasks
• Strong written and verbal communication skills in English
• Attention to detail and accuracy in all work
• Professional demeanour and ability to interact effectively with colleagues and external contacts
• Ability to work independently and as part of a team
• Basic understanding of office management procedures and practices
• Familiarity with facility management operations or related administrative functions would be beneficial

What we offer

Team Global Facility Solutions Inc. is committed to supporting the professional development and wellbeing of our employees. We offer a competitive salary package commensurate with experience, opportunities for career progression, and a supportive working environment. Our full-time position provides job stability and the chance to work with a dynamic team dedicated to excellence in facility solutions. We value our staff and foster a culture of continuous learning and improvement.

About us

Team Global Facility Solutions Inc. is a leading provider of comprehensive facility management and support services. We are committed to delivering exceptional solutions that enhance the operational efficiency and safety of our clients' facilities. With a focus on professionalism, reliability and innovation, we have established ourselves as a trusted partner across various industries. Our team is composed of dedicated professionals who take pride in their work and are passionate about making a positive impact for both our clients and our communities. We believe in creating a workplace where employees can thrive and contribute meaningfully to our collective success.