Car Vendor Specialist

SVR Technologies Philippines Inc.; Makati; On-site; PHP 1,175,779 - 1,469,723; Full time

Job summary

A leading technology services provider in Makati is looking for a skilled individual to manage vendor relations, verify billing, and provide administrative support related to car rentals. The ideal candidate should have strong communication skills, excellent proficiency in MS Excel, and at least one year of experience in admin or logistics. This role demands detail-oriented and proactive individuals who can effectively liaise with vendors and internal teams.

Qualifications

• Minimum 1 year of experience in admin, logistics, fleet, or vendor management.
• Ability to work independently and manage multiple tasks.

Responsibilities

• Handle daily coordination with existing car vendors.
• Verify all monthly car rental invoices and maintain records.
• Collect and verify monthly ODO reports from vendors/drivers.
• Maintain logs, reports, and filing related to vehicle assignments.
• Prepare weekly/monthly summary reports for management.

Skills

Strong communication and coordination skills

Experience with MS Excel

Detail-oriented

Organized

Proactive

Education

Bachelor's degree

Job description

Key Responsibilities:

Vendor Management

• Handle daily coordination with existing car vendors (drivers, rental agencies, transport providers).
• Assist in sourcing, evaluating, and onboarding new car vendors when needed.
• Ensure vendor documents (contracts, IDs, OR/CR, insurance, billing requirements) are complete and updated.

Billing & Verification

• Receive and verify all monthly car rental invoices.
• Cross-check billing with approved rates, fuel inclusions, and actual days used.
• Coordinate with Finance for any discrepancies, missing documents, or payment processing.
• Maintain records of vendor billing history and payments.

Vehicle & Odometer Tracking

• Collect, record, and verify monthly ODO (odometer) reports from vendors/drivers.
• Track fuel usage, maintenance schedules, and vehicle availability.
• Report any issues like over-usage, irregular ODO readings, or vehicle downtime.

Administrative Support

• Maintain logs, reports, and filing related to vehicle assignments and vendor performance.
• Prepare weekly/monthly summary reports for management.
• Handle communication between internal teams and vendors for car requests, replacements, and concerns.
• Support other admin tasks as required.

Qualifications:

1. Bachelor’s degree (preferred but not mandatory).
2. Minimum 1 year of experience in admin, logistics, fleet, or vendor management (advantage but not required).
3. Strong communication and coordination skills.
4. Good experience with MS Excel (tracking, basic formulas, reporting).
5. Detail-oriented, organized, and proactive.
6. Ability to work independently and manage multiple tasks.