HR and Admin Assistant (Car Vendor)

SVR Technologies Philippines Inc.; Makati; On-site; PHP 279,000 - 390,600; Full time

Job summary

A leading technology service provider in Metro Manila is looking for an HR Administrative Officer to assist with recruitment, employee records management, and general office operations. This role requires strong organizational skills and the ability to maintain confidentiality. The ideal candidate will support daily office functions, coordinate with various teams, and help manage HR documents and payroll tasks. Competitive compensation and a dynamic work environment are offered.

Qualifications

• Experience in human resources or administrative roles.
• Strong organizational skills and attention to detail.
• Ability to handle confidential information responsibly.

Responsibilities

• Assist in the recruitment process and onboarding of new employees.
• Maintain and update employee records and HR databases.
• Manage daily office operations and ensure a professional environment.
• Coordinate with sales and operations regarding documentation.
• Support company events, meetings, and travel arrangements.

Job description

• Assist in the end-to-end recruitment process, including job posting, screening, scheduling interviews, and onboarding of new employees.
• Maintain and update employee records, 201 files, and HR databases to ensure accuracy and confidentiality.
• Facilitate the preparation, distribution, and monitoring of HR documents such as contracts, memos, and notices.
• Support the processing of payroll requirements, attendance monitoring, and leave management.
• Assist in coordinating employee relations activities, training schedules, and internal communications.

Administrative Duties

• Manage daily office operations, ensuring a clean, organized, and efficient work environment.
• Handle incoming calls, emails, inquiries, and correspondence professionally.
• Prepare reports, letters, presentations, and other documents as required.
• Monitor office supplies, equipment, and inventory; coordinate procurement as necessary.
• Assist in organizing company events, meetings, and travel arrangements.

Car Vending Operations Support

• Coordinate with sales, operations, and finance teams regarding documentation, schedules, and customer requirements.
• Assist in maintaining records related to car inventory, vehicle documents, and sales transactions.
• Support the preparation and processing of customer files, contracts, and delivery documents.
• Ensure timely communication with clients and partners regarding administrative concerns.

General Support

• Uphold company policies and ensure compliance with HR and administrative procedures.
• Provide support to management and perform other related tasks as needed.