Buyer / Supply Chain Coordinator – Fixed Term

Private Advertiser; Lapu-lapu; On-site; PHP 300,000 - 420,000; Full time

Job summary

Private Advertiser is seeking a detail-oriented procurement data entry professional to serve as the primary contact for China buyers, ensuring accurate PO comments and updates in Pelico. You will manually upload responses using PO identifiers and maintain data integrity across the system.

You will coordinate with the China buying team, address material shortages, and escalate issues when needed. Strong Excel skills and multi-team coordination are essential in this fast-paced, global environment.

Qualifications

• Bachelor-level degree in a related field.
• Experience in procurement, supply chain, purchasing, materials, or data management preferred.
• Strong attention to detail and ability to maintain accurate information in systems.
• Capable of data entry and repetitive system transactions with high accuracy.
• Basic understanding of POs, PO lines, and schedule lines is an advantage.
• Good written and verbal communication skills.
• Ability to coordinate with stakeholders from different teams and locations.
• Strong organizational skills to manage multiple requests and follow-ups.
• Proficient in Microsoft Excel and other Office apps.
• Willingness to learn new systems and processes, including Pelico.
• Ability to work effectively in a fast-paced, global team environment.

Responsibilities

• Serve as the primary point of contact for assigned buyers in China for all PO comments, updates, and responses in Pelico.
• Manually upload and maintain supplier/buyer responses in Pelico using PO Number, PO Line Number, and Schedule Line.
• Review and maintain PO information and comments in Pelico for data accuracy and timely updates.
• Create and maintain information in escalation tickets for material shortages and supply concerns.
• Coordinate with the China buying team to gather updates and resolve shortages or escalations.
• Monitor outstanding requests and follow up with stakeholders to ensure information is provided.
• Support the team in maintaining procurement and supply chain information in designated systems.
• Perform other related administrative and data maintenance activities to support China procurement.

Skills

Attention to detail

Data entry accuracy

Communication skills

Coordination

Organizational skills

Willingness to learn new systems

Education

Bachelor's degree in Supply Chain Management, Business Administration, Industrial Engineering, Management, or a related field

Tools

Microsoft Excel

Pelico

Job description

What You Will Do

• Serve as the primary point of contact for assigned buyers in China to ensure that all relevant purchase order comments, updates, and responses are accurately captured in the Pelico system.

• Manually upload and maintain supplier/buyer responses in Pelico using the appropriate unique identifiers, including PO Number, PO Line Number, and Schedule Line.

• Review and maintain purchase order information and comments in Pelico to ensure data accuracy, completeness, and timely updates.

• Create and maintain information in escalation tickets related to material shortages and other supply-related concerns.

• Coordinate with the China buying team to gather updates, clarify requirements, and ensure timely resolution of open shortages or escalations.

• Monitor outstanding requests and follow up with relevant stakeholders to ensure that required information is provided and properly documented.

• Support the team in maintaining accurate and up-to-date procurement and supply chain information in the designated systems.

• Perform other related administrative and data maintenance activities as needed to support the China procurement team.

Qualifications You Must Have

• Bachelor's degree in Supply Chain Management, Business Administration, Industrial Engineering, Management, or a related field.

• Experience in procurement, supply chain, purchasing, materials, or data management is preferred.

• Strong attention to detail and ability to maintain accurate information in systems.

• Comfortable performing data entry and repetitive system transactions with a high level of accuracy.

• Basic understanding of Purchase Orders (POs), PO lines, and schedule lines is an advantage.

• Good written and verbal communication skills.

• Ability to coordinate effectively with stakeholders from different teams and locations.

• Strong organizational skills with the ability to manage multiple requests and follow-ups.

• Proficiency in Microsoft Excel and other Microsoft Office applications.

• Willingness to learn new systems and processes, including Pelico.

• Ability to work effectively in a fast-paced, global team environment.