Professional, Facilities Management

Jones Lang LaSalle Incorporated; Makati; Remote; PHP 700,000 - 1,100,000; Full time

Job summary

Jones Lang LaSalle (JLL) is seeking an Assistant Facilities Manager for the Omnicom account in the Philippines. Based in Makati with a remote working arrangement, you will lead the end-to-end delivery of integrated facilities management services, ensuring business continuity and strong client relationships.

The role involves driving operational excellence, coordinating with vendors, ensuring regulatory compliance, and supporting sustainability initiatives across the site.

Qualifications

• Professional Background: Experienced in Facility management, building management, property management, procurement is an advantage.
• Facilities management experience

Responsibilities

• Lead end-to-end delivery of integrated FM services on site.
• Coordinate with client stakeholders and vendors for service delivery.
• Support HSSE, Quality & Compliance, and Sustainability in daily operations.
• Prepare and review monthly activity and financial reports.

Skills

Facilities management

Building management

Procurement

MS Office

Tools

MS Office

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Assistant Facilities Manager – Omnicom Account Location: Philippines

About the Role

As the Assistant Facilities Manager for our prestigious Work Dynamics client, you will spearhead operational excellence and service delivery across a site. This pivotal leadership position serves as the principal operational lead responsible for the end-to-end delivery of integrated facilities management (FM) services, ensuring business continuity, operational excellence, financial performance, and leading the operating model on site. This leadership role is accountable for building and developing high-performing FM teams, maintaining trusted relationships with client stakeholders, and ensuring that local teams take ownership of their sites. The role also includes promoting diversity and inclusion, supporting ESG objectives, and driving a proactive health and safety culture.

Key Responsibilities

• Execute comprehensive work order management using advanced CAFM systems, ensuring completion rates within SLA parameters
• Provide expert customer service to C-suite executives and senior stakeholders, maintaining JLL's reputation for excellence
• Assist in emergency response coordination and business continuity planning
• Maintain detailed compliance documentation and regulatory reporting for audit readiness
• Responsible for submitting Monthly activity and financial report to SEA Facilities Manager and executing ad-hoc requests
• Responsible for all vendor related communication to schedule repairs, maintenance and goods purchase including landlord, and building management company
• Responsible for all contract related document execution (renewal, termination, company seal arrangement)
• Responsible for invoice processing of office rent and all invoices creation
• Responsible for supporting annual power outage
• Responsible for KPI review
• Ad-hoc responsibilities assigned by Local client
• Responsible for annual budget
• Responsible for communicating overseas client and teams Portfolio Excellence Leadership
• Support strategic direction and operational excellence across key account support functions: HSSE, Quality & Compliance, Performance Management, Communications, Sustainability, and Nuvolo

HSSE & Quality Management

• Support execution of assessments and hands-on HSSE activities
• Comply with the JLL global standards and procedures once they have been informed of the requirements
• Cooperate with your manager in HSSE matters, including the assessment of risks and any control measures identified
• Not interfere with, disable, or misuse anything provided in the interest of HSSE, security, fire, food hygiene, or first aid
• Report accidents, incidents, near misses, faults, and deficiencies to your manager
• Seek advice if in doubt about the adequacy of any HSSE arrangements
• Complete HSSE training as directed

Performance & Systems Management

• Support digital transformation initiatives including implementation and smart building technologies
• Support reliability initiatives to improve critical systems performance and reduce operational risks

Financial Management & Governance

• Maintain, review and oversee vendor relationships & performance
• Work with the suppliers to leverage relationships to ensure the client’s FM spend related Accounts Payable KPIs are maintained by chasing invoices or supplier statements where necessary
• Work with the Procurement Team to competitively bid and prepare all service contracts to assure high quality and cost-effective services
• Identify, implement and record all operational cost savings initiatives to ensure meeting the client’s glidepath savings KPIs
• Work with utility suppliers to monitor and understand consumption patterns and identify and cost saving opportunities

Sustainability & Communications

• Execute daily sustainability practices including energy management, waste reduction, and water conservation programs at the facility level
• Monitor and optimize building systems performance through BMS analysis, identifying opportunities to reduce consumption while maintaining comfort standards
• Coordinate recycling and waste management programs, working with vendors to maximize diversion rates and minimize disposal costs
• Implement green cleaning protocols and sustainable maintenance practices, ensuring use of environmentally preferred products
• Manage on-site sustainability projects such as LED lighting retrofits, occupancy sensor installations, and landscaping improvements

People & Team Leadership

• Foster a culture of collaboration, innovation, and continuous improvement
• Support appropriate staffing models and resource allocation across all functions and regions

Client Relationship Management

• Support strong strategic partnerships with client stakeholders at all levels
• Proactively identify emerging client needs and support identifying solutions
• Act as the escalation point for complex service delivery challenges, ensuring swift and effective resolution

Suppliers Support vendor relationships & performance

• Proven ability to influence without authority
• Identify, implement and record all operational cost savings initiatives

Qualifications & Experience

• Professional Background: Experienced in Facility management, building management, property management, procurement is an advantage
• Facilities management experience

Task Skills

• Proficiency with Microsoft Word, Excel and PowerPoint.
• A meticulous individual to anticipate client needs
• Multi-task
• Personal Skills: Ability to meet tight schedules and deliver high quality of work.
• High level of communication and interpersonal skills.
• Excellent problem solving and negotiation skills.
• Proactive individual

Our Commitment to Sustainability and Innovation

At JLL, we're committed to building a better tomorrow. As a facilities Manager, you'll have the opportunity to contribute to our global sustainability initiatives, helping to reduce environmental impacts across our managed properties. You'll also leverage our innovative technologies and data-driven approaches to optimize building performance and enhance occupant experiences.

Growth and Development

As part of the JLL family, you'll benefit from our global reach while working within a supportive local team. We invest in our people through comprehensive training programs, mentorship opportunities, and clear career progression pathways. Our collaborative culture encourages knowledge sharing across our global network, giving you access to best practices and expertise from around the world.

Location: Remote - Makati, Philippines

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country.

Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process, you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page.

At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500 company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.