Facilities Coordinator

LaSalle Investment Management; Philippines; On-site; PHP 260,000 - 420,000; Full time

Job summary

JLL is hiring a Facilities Coordinator in Muntinlupa, Philippines to support smooth operation of facilities by coordinating maintenance activities, managing work orders, and ensuring a safe, comfortable environment. You will liaise with clients, vendors, and internal teams, handling requests, scheduling repairs, and maintaining records to uphold service standards.

This entry-level role offers growth in facilities management and a pathway to develop skills in operations, compliance, and workplace

Qualifications

• 1-2 years of experience in facilities coordination or related roles.
• Strong organizational and communication skills, with attention to detail.
• Proficiency in Google/Microsoft Office and CMMS familiarity.
• Customer-focused with problem-solving mindset; reliable and punctual.
• Ability to work independently and within a team.

Responsibilities

• Process and track facilities work orders and service requests using CMMS, with accurate records.
• Coordinate scheduled maintenance, vendor visits, and contractor access to minimize disruption.
• Respond to inquiries from occupants, clients, and vendors with helpful information.
• Maintain organized records of maintenance, contracts, compliance docs, and systems data.
• Assist with routine inspections and audits and coordinate corrective actions.
• Help coordinate meeting room setups and space configurations for client needs.
• Monitor vendor performance and escalate issues as needed.
• Support a collaborative, customer-focused facilities team environment.

Skills

Organizational skills

Communication skills

Customer service

Problem solving

Team player

Attention to detail

Education

Bachelor's degree in Facilities Management

Degree in Business Administration

Tools

Outlook

Excel

Word

Google Suite

Job description

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves:

As a Facilities Coordinator at JLL, you'll play an essential role in supporting the smooth operation of facilities by coordinating maintenance activities, managing work orders, and ensuring building occupants enjoy a safe, comfortable, and well-maintained environment. In this position, you'll act as a vital link between clients, vendors, and internal teams, handling service requests, scheduling repairs, and maintaining accurate records of all facilities activities. Your attention to detail and proactive approach will help ensure that building systems operate efficiently and service standards are consistently met.

At JLL, we are collectively shaping a brighter way - for our clients, ourselves and our fellow employees, and your contributions will directly impact the quality of workplace experiences we deliver. This role offers an excellent entry point into facilities management for someone eager to learn, grow, and develop their career in a supportive environment. We embrace more innovative ways of working and prioritize opportunities to strengthen and advance your career, providing you with the tools, training, and mentorship needed to succeed in the dynamic world of commercial real estate and facilities management.

What your day-to-day will look like:

• Process and track facilities work orders and service requests using computerized maintenance management systems, ensuring accurate documentation and timely follow-up
• Coordinate scheduled maintenance activities, vendor visits, and contractor access, communicating with all relevant parties to minimize disruption to building operations
• Respond to inquiries from building occupants, clients, and vendors regarding facilities matters, providing helpful information and escalating issues as appropriate
• Maintain organized records of maintenance activities, vendor contracts, compliance documentation, and building systems information in digital and physical filing systems
• Assist with routine building inspections and audits, documenting findings and helping to coordinate corrective actions identified by facilities management
• Help coordinate meeting room setups, space configurations, and minor moves to support client needs and building occupancy changes
• Monitor vendor performance and service delivery quality, alerting management to issues or concerns that require attention
• Contribute to a positive team environment by supporting colleagues, sharing knowledge, and maintaining a customer-focused, collaborative approach to facilities operations

Required Qualifications:

• Degree in Facilities Management, Business Administration, or related field preferred but not required
• Minimum 1-2 years of experience in facilities coordination, administrative support, customer service, or a related role in commercial or corporate environments
• Strong organizational skills with proven ability to manage multiple tasks, prioritize effectively, and maintain attention to detail
• Excellent written and verbal communication skills with a professional, courteous demeanor when interacting with diverse stakeholders
• Proficiency in Google/Microsoft Office Suite including Outlook, Excel, and Word for email correspondence, data tracking, and document creation
• Ability to learn and navigate computerized maintenance management systems (CMMS) and facilities management software platforms
• Customer service orientation with a problem-solving mindset and willingness to go the extra mile to support building occupants
• Reliable, punctual, and able to work both independently and collaboratively as part of a facilities team

Preferred Qualifications:

• Previous experience using work order management systems or CMMS platforms such as Maximo, ServiceNow, or similar applications
• Basic understanding of building systems, maintenance terminology, and facilities operations in commercial real estate settings
• Experience in a client-facing or customer service role demonstrating strong interpersonal and relationship-building skills
• Familiarity with health and safety practices, workplace compliance requirements, or building operations procedures
• Interest in pursuing professional development or certifications in facilities management

Location:

On-site - Muntinlupa, Philippines

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you'repursuing.

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page I want to work for JLL.