Building Admin Assistant

Philteq Enterprise Incorporated; Philippines; On-site; PHP 201,000 - 312,000; Full time

Job summary

Philteq Enterprise Incorporated is seeking a Building Admin Assistant to oversee daily operations, maintenance, and administrative tasks for the building. The role ensures safety, compliance, and organized records while supporting tenants and management.

The ideal candidate will have a Bachelor’s degree in a related field, 2–3 years of experience, and strong organizational and communication skills. Proficiency in Microsoft Office and basic reporting tools is expected to support efficient

Qualifications

• Bachelor's degree in Business Administration, Property Management or related field.
• 2–3 years of experience in building administration or property management.
• Strong organizational and administrative skills.
• Good communication and interpersonal abilities.
• Knowledge of building maintenance and safety regulations is an advantage.
• Proficient in Microsoft Office and basic reporting tools.
• Problem-solving and decision-making ability.
• Customer service orientation.
• Attention to detail.
• Time management and multitasking capability.

Responsibilities

• Maintain and organize building records, contracts, permits, and tenant files
• Prepare reports, memos, and correspondence related to building operations
• Monitor and manage office supplies and administrative needs of the building
• Serve as the primary point of contact for tenants' concerns, requests, and inquiries
• Ensure timely resolution of tenant issues and complaints
• Assist in lease documentation, move-ins, and move-outs
• Coordinate daily building operations including housekeeping, security, and maintenance
• Conduct regular inspections of the premises to ensure cleanliness and safety standards
• Schedule and supervise preventive and corrective maintenance activities
• Liaise with contractors, suppliers, and service providers

Skills

Strong organizational skills

Good communication

Attention to detail

Time management

Microsoft Office proficiency

Problem-solving ability

Customer service orientation

Interpersonal skills

Education

Bachelor's degree in Business Administration, Property Management or related field

Tools

Microsoft Office Suite

Job description

The Building Admin Assistant is responsible for overseeing the daily operations, maintenance, and administrative functions of the building. This role ensures that the building is well-maintained, safe, and compliant with company policies and government regulations, while also providing administrative support and coordinating with tenants, contractors, and management.

Key responsibilities

• Maintain and organize building records, contracts, permits, and tenant files

• Prepare reports, memos, and correspondence related to building operations

• Monitor and manage office supplies and administrative needs of the building

• Serve as the primary point of contact for tenants' concerns, requests, and inquiries

• Ensure timely resolution of tenant issues and complaints

• Assist in lease documentation, move-ins, and move-outs

• Coordinate daily building operations including housekeeping, security, and maintenance

• Conduct regular inspections of the premises to ensure cleanliness and safety standards

• Schedule and supervise preventive and corrective maintenance activities

• Liaise with contractors, suppliers, and service providers

Qualifications:

• Bachelor's degree in Business Administration, Property Management or related field

• At least 2–3 years of experience in building administration, property management, or similar role

• Strong organizational and administrative skills

• Good communication and interpersonal skills

• Knowledge of building maintenance and safety regulations is an advantage

• Proficient in Microsoft Office and basic reporting tools

• Problem-solving and decision-making ability

• Customer service orientation

• Attention to detail

• Time management and multitasking capability