Building Administrator

Frontier Dental Products Corporation; Philippines; On-site; PHP 279,000 - 502,000; Full time

Job summary

Frontier Dental Products Corporation in the Philippines is seeking a Building Administrator to oversee daily building operations, maintenance, and administrative functions. You will ensure the property is well-maintained, safe, and compliant with company policies and government regulations while coordinating with tenants, contractors, and management.

Responsibilities include maintaining records, preparing reports, managing supplies, addressing tenants' concerns, and supervising maintenance

Qualifications

• Bachelor's degree in Business Administration, Property Management, Engineering, or related field
• 2–3 years of experience in building administration, property management, or similar role
• Strong organizational and administrative skills
• Good communication and interpersonal skills
• Knowledge of building maintenance systems and safety regulations is an advantage
• Proficient in Microsoft Office and basic reporting tools
• Problem-solving and decision-making ability
• Customer service orientation
• Attention to detail
• Time management and multitasking capability

Responsibilities

• Maintain and organize building records, contracts, permits, and tenant files
• Prepare reports, memos, and correspondence related to building operations
• Monitor and manage office supplies and administrative needs of the building
• Serve as the primary point of contact for tenants' concerns, requests, and inquiries
• Ensure timely resolution of tenant issues and complaints
• Assist in lease documentation, move-ins, and move-outs
• Coordinate daily building operations including housekeeping, security, and maintenance
• Conduct regular inspections of the premises to ensure cleanliness and safety standards
• Schedule and supervise preventive and corrective maintenance activities
• Liaise with contractors, suppliers, and service providers

Skills

Organizational skills

Administrative skills

Communication

Interpersonal skills

Problem-solving

Customer service

Attention to detail

Time management

Multitasking

Education

Bachelor's degree in Business Administration or related field

2–3 years of building administration or property management experience

Tools

Microsoft Office

Reporting tools

Job description

About the role

The Building Administrator is responsible for overseeing the daily operations, maintenance, and administrative functions of the building. This role ensures that the property is well-maintained, safe, and compliant with company policies and government regulations, while also providing administrative support and coordinating with tenants, contractors, and management.

Key responsibilities

• Maintain and organize building records, contracts, permits, and tenant files

• Prepare reports, memos, and correspondence related to building operations

• Monitor and manage office supplies and administrative needs of the building

• Serve as the primary point of contact for tenants' concerns, requests, and inquiries

• Ensure timely resolution of tenant issues and complaints

• Assist in lease documentation, move-ins, and move-outs

• Coordinate daily building operations including housekeeping, security, and maintenance

• Conduct regular inspections of the premises to ensure cleanliness and safety standards

• Schedule and supervise preventive and corrective maintenance activities

• Liaise with contractors, suppliers, and service providers

About you

• Bachelor's degree in Business Administration, Property Management, Engineering, or related field

• At least 2–3 years of experience in building administration, property management, or similar role

• Strong organizational and administrative skills

• Good communication and interpersonal skills

• Knowledge of building maintenance systems and safety regulations is an advantage

• Proficient in Microsoft Office and basic reporting tools

• Problem-solving and decision-making ability

• Customer service orientation

• Attention to detail

• Time management and multitasking capability