BRANCH OPERATIONS ASSISTANT

Private Advertiser; Rosales; On-site; PHP 335,000 - 469,000; Full time

Job summary

Private Advertiser in the Philippines is seeking a detail-oriented accounting assistant to manage treasury, accounting, billing and collections tasks. You will handle receipts, posting, reconciliations and daily cash handling, while coordinating with Head Office on reports and system updates.

The role involves preparing deposit slips, monitoring checks, generating daily collections, and ensuring accurate documentation across multiple ledgers and reports.

Responsibilities

• Accepts payments and issues Official Receipts (O.R.) for client payments and updates the Buyer’s Passbook.
• Turns over the BLC to BOA II/BOA III for posting of buyer’s payment after issuance of O.R.
• Prepares Provisional Receipts (PRs) for post dated checks and manages Post Dated Check.
• Monitors returned checks and coordinates with Head Office for Debit Memo preparation.
• Cancels Check Payments on the Cashiering System upon receipt of Debit Memo from Head Office.
• Monitors buyer’s payment via direct deposit/wire transfer and issues O.R.
• Prepares daily deposit slips and makes deposits to the bank.
• Checks validated deposit slips against official receipts.
• Prepares Daily Collection Report.
• Soft copy sent via email daily; hard copy with attachments weekly.
• Provides Consolidated Monthly Actual Collection Report via email.
• Manages revolving fund (Petty Cash Fund)
• Facilitates encashment of checks of revolving funds.
• Releases petty cash site/office & commission.
• Performs daily cash count.
• Controls used and unused ORs/PRs and requests to Head Office.
• Encodes payments and accounting entries in the cashiering system.
• Prepares schedule of replenishment of all funds.
• Coordinates with Head Office and ASCII for system maintenance.
• Prepares schedule of Monthly Output Tax.
• Provides Input Tax schedule to Head Office.
• Sends Monthly Export of cash receipt & DM/CM transactions.
• Prepares Request for O.C.O with Statement of Final Liquidation and copy of the BLC together with the latest Buyer’s Information Sheet.
• Prepares T.C.O. and O.C.O; Replacement/Alteration Request with all necessary documents
• Responsible for safekeeping and releasing of OCO and TCO
• Prepares Cash Inflow Ratio Analysis
• Records and posts DM/CM with accounting entries to cashiering system
• Assists Head Office for their various reportorial requirements
• Transmits files/documents to Head Office
• Performs other related tasks as may be assigned by the Immediate Superior.

Job description

MAJOR RESPONSIBILITIES

Treasury:

• Accepts payments and issues Official Receipts [O.R.] for client’s payments and updates the Buyer’s Passbook

• Upon issuance of O.R to the buyer, turn-over the BLC to BOA II/BOA III for posting of buyer’s payment

• Prepares Provisional Receipts [PR’s] for post dated checks and Post Dated Check management

• Monitors returned checks and coordinates with Head Office for preparation of Debit Memo.

• Cancels Check Payments on the Cashiering System upon receipt of Debit Memo from Head Office.

• Monitors buyer’s payment via direct deposit/wire transfer and to issue O.R.

• Prepares deposit slips of daily collection and makes deposit to the bank

• Checks validated deposit slips against official receipts

• Prepares Daily Collection Report

• Soft copy will be send thru email daily

• Hard copy with complete attachment will be send weekly

• Provides Consolidated Monthly Actual Collection Report via email

• Handles all revolving fund (Petty Cash Fund)

• Facilitates encashment of checks of all revolving funds

• Releases petty cash site/office & commission

• Performs daily cash count

• Controls used and unused OR’s/PR’s & request to Head Office

Accounting:

• Encodes payments and accounting entries in the cashiering system

• Prepares schedule of replenishment of all funds

• Coordinates with Head Office and ASCII for the system maintenance

• Prepares schedule of Monthly Output Tax

• Provides Input Tax schedule to Head Office

• Sends Monthly Export of cash receipt & DM/CM transactions

Billing and Collection:

• Prepares Request for O.C.O with Statement of Final Liquidation and copy of the BLC together with the latest and updated Buyer’s Information Sheet

• Prepares T.C.O. and O.C.O. Replacement/Alteration Request and to include all necessary documents pertaining thereof

• Responsible for safekeeping and releasing of OCO & TCO

• Prepares Cash Inflow Ratio Analysis

• Records and post DM/CM with accounting entries to cashiering system

Others:

• Assists Head Office for their various reportorial requirements

• Transmits files/documents to Head Office

• Performs other related tasks as may be assigned by the Immediate Superior.