Accounting Staff

Capital Industries, Inc.; Philippines; On-site; PHP 240,000 - 360,000; Full time

Job summary

Capital Industries, Inc. in the Philippines seeks a detail-oriented Branch Accountant to support our local accounting team. You will ensure accurate branch sales recording, receivables monitoring, cash handling, and timely reporting of variances and expenditures.

You will manage accounts payable, petty cash, inventory and fixed assets, and assist with adjustments; collaboration with Main Office is essential for compliance and controls.

Qualifications

• Strong attention to detail with ability to detect and report accounting discrepancies.
• High integrity, accountability, confidentiality, and professionalism.
• Ability to work independently at the branch following accounting policies and internal controls.
• Proficient in Microsoft Excel and Microsoft Office applications.
• Good written and verbal communication skills; coordinate with branch personnel and Main Office.
• At least 1-3 years of relevant accounting experience.

Responsibilities

• Record and monitor all branch sales transactions.
• Ensure all sales are supported by approved sales orders, delivery receipts, invoices, and documents.
• Prepare the Branch Sales Report and submit by the deadline.
• Maintain a record of all branch customer receivables.
• Monitor customer accounts and outstanding balances; coordinate overdue accounts.
• Prepare or assist in preparing the collection report.
• Record all cash and check collections; ensure timely deposits.
• Reconcile branch collections with bank records; report discrepancies to Main Office Account.
• Receive and check documents for branch expenses and purchases.
• Verify completeness of Purchase Request, Purchase Order, Delivery Receipt.
• Identify significant variances in invoices; notify Main Office Accounting.
• Monitor unbudgeted expenditures and ensure approvals.
• Prepare payment vouchers or requests; submit documents to Main Office Accounting.
• Check petty cash liquidation; reconcile cash on hand with receipts.
• Conduct periodic cash counts and report shortages.
• Reconcile inventory records with accounting; monitor movements.
• Assist in physical inventory counts; investigate variances.
• Maintain fixed assets listing; report missing assets; ensure proper approvals for capital expenditures.

Skills

Attention to detail

Integrity & professionalism

Independent work

Written & verbal communication

Tools

Microsoft Excel

Microsoft Office

Job description

QUALIFICATIONS:

• Strong attention to detail and ability to detect, investigate, and report accounting discrepancies.
• High level of integrity, accountability, confidentiality, and professionalism.
• Able to work independently at the branch while following the Company's accounting policies, procedures, internal controls, and reporting requirements.
• Proficient in Microsoft Excel and Microsoft Office applications.
• Good written and verbal communication skills and the ability to coordinate effectively with branch personnel and Main Office Accounting.
• At least 1-3 years of relevant accounting experience

DESCRIPTION OF THE JOB PERFORMED:

Sales and Revenue Recording

• Record and monitor all branch sales transactions.
• Ensure all sales are supported by approved sales orders, delivery receipts,invoices, and other required documents
• Prepare the Branch Sales Report and submit it within the prescribed deadline.

Accounts Receivable and Collection Monitoring

• Maintain a record of all branch customer receivables.
• Monitor customer accounts and outstanding balances.
• Coordinate with Sales and Credit & Collection regarding overdue accounts.
• Prepare or assist in preparing the collection report.

Cash and Check Handling

• Record all cash and check collections received by the branch.
• Ensure collections are deposited intact and on time.
• Reconcile the branch collection records with deposit slips and bank records.
• Report discrepancies immediately to the Main Office Account

Accounts Payable / Branch Expense Monitoring / Budget Control

• Receive and check documents for branch expenses and purchases.
• Verify completeness of Purchase Request, Purchase Order, Delivery Receipt,

Invoice and Other supporting documents

• Identify significant variances.
• Notify the Main Office Accounting of unusual spending.
• Check whether expenses have the required approval.
• Monitor unbudgeted expenditures and ensure appropriate approval is obtained.
• Prepare payment vouchers or payment requests when applicable.
• Submit complete documents to Main Office Accounting for payment processing.

Petty Cash Management

• Check petty cash liquidation/replenishment requests.
• Reconcile cash on hand and valid receipts/vouchers.
• Conduct periodic cash counts.
• Immediately report shortages or irregularities.

Inventory and Fixed Asset Monitoring

• Reconcile inventory records with the accounting records.
• Monitor inventory movements.
• Check supporting documents for Purchases, Sales, Transfers, Returns, Issuances,

Adjustments

• Assist in physical inventory counts.
• Investigate inventory variances.
• Maintain a branch listing of fixed assets.
• Monitor transfers, disposals, and missing/damaged assets.
• Report unrecorded or missing assets to Main Office Accounting.
• Ensure capital expenditures have proper approval and supporting documents.