Finance and Operations Associate

Grameen Foundation; Valenzuela; On-site; PHP 201,000 - 268,000; Full time

Job summary

Grameen Foundation is seeking a Branch Finance Administrative Assistant for our Manila area branch. The role focuses on recording financial transactions and providing essential administrative support to ensure accurate documentation and efficient day-to-day operations.

The position involves cash handling, deposits, loan-related document preparation, and daily reconciliation with the accounting unit, along with maintaining branch supplies and records.

Qualifications

• Experience in finance or administrative roles.
• Ability to record financial transactions accurately.
• Familiarity with cash handling and deposits.
• A proactive approach to daily branch operations.

Responsibilities

• Record financial transactions and assist in daily office operations.
• Monitor attendance and time records for the branch.
• Assist with loan payments, withdrawals, and disbursements.
• Prepare daily collection summaries and reconcile with accounting.
• Manage petty cash, assets, and branch supplies.
• Coordinate insurance listings and loan-related documents.
• Support in processing employee benefits and permits.
• Safeguard branch documents and secure loan collateral.

Skills

Administrative tasks

Financial recordkeeping

Cash handling

Client inquiries

Attention to detail

Tools

MS Office

Accounting software

Job description

Job Summary

This is a full-time, regular position. The Branch Finance Administrative Assistant is responsible for recording financial transactions and providing administrative support to the Branch Office. The role ensures accurate documentation, assists in financial processes, and helps maintain efficient day-to-day office operations

Job Summary

This is a full-time, regular position. The Branch Finance Administrative Assistant is responsible for recording financial transactions and providing administrative support to the Branch Office. The role ensures accurate documentation, assists in financial processes, and helps maintain efficient day-to-day office operations

Job Description

General Description of Tasks (Account Officer)

• Provides administrative and technical support to the Branch Unit, ensuring smooth day-to-day operations and efficient coordination of tasks.

Specific Tasks

Operations Department

Finance and Administration Department

• Monitors Daily Attendance and time records of the branch.
• Attends to walk-in clients’ inquiries, receives loan payments and withdrawals, and assists in loan disbursements.
• Deposit PDC payments in the company’s depository bank.
• Prepares and ensures the accuracy and completeness of disbursement-related documents, i.e., Crecom ID, DSR, and RFD for the loan releases.
• Prepares the daily Collection Summary Report.
• Responsible for the encoding of the daily collections.
• Responsible for the daily reconciliation with the accounting unit.
• Monitors daily cash deposits through all official collection channels.
• Coordination of the client’s deposits through the accounting unit’s confirmation from the bank.
• Prepares and ensures the accuracy and completeness of insurance listing reports.
• Responsible for processing clients’ withdrawals, offsetting, money refunds, and closure of accounts.
• Prepares the client’s statement of accounts.
• Other tasks that may be assigned from time to time by the Immediate Supervisor.
• Assists Branch employees with the processing of employee benefit transactions.
• Responsible for the safekeeping and monitoring of the Petty Cash Fund.
• Responsible for the release and monitoring of funds for the branch’s operational expenses.
• Responsible for monitoring and management of the Branch’s office supplies, including loan forms and marketing collaterals.
• Responsible for monitoring the proper implementation of the motorcycle policy, such as, but not limited to, repairs and maintenance, gasoline allowance, annual registration, gears and accessories, etc.
• Processing of permits and license renewal.
• Safekeeping of OR/AR booklets, office supplies, and loan collaterals.
• Responsible for the filing of branch records, such as, but not limited to, CSR, DSR, ORs, deposit slips, withdrawal slips, PCVs, etc.
• Responsible for the safekeeping of loan collateral documents.
• Coordinates with Admin. Unit the asset acquisition and coordination of logistics.