Billing Specialist VMS

AgileOne; Manila; On-site; PHP 558,000 - 725,000; Full time

Job summary

AgileOne in Manila is seeking a detail-oriented Billing Specialist to identify and resolve discrepancies between contracts, hours, and bill rates in our VMS system. The role emphasizes accuracy and collaboration with internal departments and MSPs.

You will review weekly discrepancies, coordinate with branches, submit invoice adjustments, and ensure system data is up to date. 2 years accounting receivable experience is preferred and the position follows US time zones (PST/EST/CST).

Qualifications

• Detail oriented and able to work independently or in a team.
• Able to multi-task in a fast-paced environment.
• Strong problem-solving and communication abilities.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Responsibilities

• Identify and resolve billing discrepancies weekly, ensuring alignment of bill rates and hours in the VMS system.
• Communicate weekly with Branch on all billing discrepancies.
• Track unresolved discrepancies and follow up with field for proper resolution.
• Submit invoice adjustments and re-bills based on research results and correct bill rates in the system.
• Ensure all systems are updated properly based on responses from branches.
• Assist other departments with documents related to VMS accounts.

Skills

10 Keys by touch

Math skills

Communication skills

Education

Accounting degree (B.A./A.A.)

Tools

VMS Timekeeping System Tools

Pivot tables in Excel

Job description

SUMMARY OF RESPONSIBILITIES:

This position will be responsible for identifying and resolving billing discrepancies (which causes uncollectible receivable and/or over payment to contingent workers) on a timely basis for assigned VMS accounts. Developing/maintaining good working relationships with internal depts. and MSPs is critical to success in this role.

DESCRIPTION OF ESSENTIAL DUTIES AND FUNCTIONS:

• Understand the relevant terms of the contracts and reconcile all necessary billing activities on a weekly basis. Emphasis on bill rates and hours to make sure our internal staffing companies' billing matches the hours and rates in the VMS system.
• Communicate weekly with Branch on all billing discrepancies
• Tracking the unresolved discrepancies and follow up with field for proper resolution.
• Submit all necessary invoice adjustments and re-bills based on research results and correct the bill rate in the system needed.
• Ensure all systems are updated properly based on responses received from branches

MARGINAL FUNCTIONS

• Assist other Corp departments for any document (which relates VMS account) issues.

REQUIRED QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

Candidate must be detail oriented, able to work independently with minimal supervision as well as on a team, able to work in fast paced environment and have the ability to multi-task.

Must have a well-developed problem-solving ability and strong communication.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

COMPUTER/SYSTEM SKILLS REQUIREMENTS:

Excellent computer including (Microsoft Word, Excel, Outlook and other client software applications)

Advance proficiency in Excel. Knowledge of pivot tables and V-lookup etc.

SKILLS REQUIREMENTS:

.

• 10 Keys by touch
• Excellent computer skill to easier handle different VMS Timekeeping System Tools
• Intermediate Level of Excel
• Mathematical Skills: Ability to calculate figures and amounts such as mark-up percentages, bill rates, discounts, interest, and percentages. Ability to apply basic math concepts.

EDUCATION REQUIREMENT

B.A or A.A degree in accounting is preferred, or college credits in Accounting or some Accounting credits in college.

JOB EXPERIENCE REQUIREMENT

2 years working in Accounting Receivable or related experience.

Pay rate: 50k to 65k (Total package, depending on experience)

Work hours: US time PST , EST or CST