Billing and Collection Specialist

Cargonector Philippines Inc.; Manila; On-site; PHP 279,000 - 390,600; Full time

Job summary

A billing solutions company is looking for a candidate to manage billing processes, ensuring the accurate preparation of invoices and statements. Responsibilities include monitoring payments, maintaining records, and addressing inquiries. The ideal candidate must be detail-oriented and compliant with regulations. They will also assist in financial reporting while suggesting improvements for billing efficiency. This position is based in Manila, Philippines.

Responsibilities

• Prepare accurate billing statements and generate invoices based on approved documentation.
• Follow up on outstanding receivables to ensure timely payment.
• Maintain accurate billing records including client accounts and payment history.
• Coordinate with internal departments to resolve billing discrepancies.
• Handle inquiries regarding invoices and payments professionally.
• Ensure compliance with billing policies and regulations.
• Assist in monthly and year-end financial reporting.
• Input billing data accurately and verify its correctness.
• Monitor billing deadlines to avoid delays.
• Recommend improvements to billing procedures.

Job description

Key Responsibilities:

1. Prepare and Issue Accurate Billing Statements

• Generate invoices and billing statements based on approved documentation, contracts, and transactions.

2. Monitor and Track Payments

• Follow up on outstanding receivables and coordinate with clients to ensure timely payment.

3. Maintain Billing Records

• Keep accurate and up-to-date billing records, including client accounts, invoice copies, and payment history.

4.Coordinate with Internal Departments

• Work closely with sales, finance, and operations teams to verify billing details and resolve discrepancies.

5. Handle Billing Inquiries and Disputes

• Respond to customer inquiries regarding invoices, payments, and account statements in a professional and timely manner.

6. Ensure Compliance with Policies and Regulations

• Adhere to company policies and applicable laws regarding billing, data privacy, and financial transactions.

7. Assist in Monthly and Year-End Reporting

• Support the finance department in preparing billing-related reports for internal audits, reconciliations, and financial analysis.

8. Perform Data Entry and Verification

• Input billing data accurately into the system and double-check entries to avoid errors.

9. Monitor Billing Deadlines

• Ensure invoices and billing documents are submitted according to schedule to avoid delays or penalties.

10. Support Continuous Process Improvement

• Recommend and assist in implementing improvements to billing procedures to increase accuracy and efficiency.