Billing Clerk

IPH Limited; Taguig; On-site; PHP 312,000 - 469,000; Full time

Benefits offered by this job

13th Month Bonus

Variable Performance Bonus

Annual Leave

Birthday Leave

Global Mobility

Mentorship & Training

Inclusive culture

Job summary

IPH Limited is seeking a Billing Clerk (Night Shift) to join the Finance Team in Manila. You will prepare, review, and issue client invoices, generate proformas, and ensure DOA compliance while coordinating with clients and internal teams.

The role requires meticulous attention to detail, strong MS Office skills, and the ability to manage multiple priorities in a deadline-driven environment. This position offers a dynamic, global IP services environment and growth opportunities.

Qualifications

• Minimum 3 years of relevant end to end billing or administrative experience.
• Proven track record in handling diverse stakeholders and complex cases.
• Experience with e-billing platforms; 3E Elite or E-Billing Hub is an asset.
• Proficiency in MS Office, particularly Excel.
• Strong attention to detail and ability to manage competing priorities.
• Effective communication, problem-solving, and organizational skills.
• Ability to work independently in a deadline-driven environment.

Responsibilities

• Prepare, review, and issue client invoices per DOA policies.
• Generate and distribute proformas for review and approval.
• Submit invoices via e-billing systems and client portals.
• Monitor invoice status and resolve rejections or reductions.
• Communicate with clients to resolve billing discrepancies.
• Collaborate to review WIP and support timely billing.
• Process billing adjustments, write-offs, transfers, and reissued invoices.
• Maintain accurate billing profiles and supporting documentation.
• Respond to billing inquiries promptly and professionally.
• Assist with month-end and year-end billing activities and accruals.
• Perform other billing-related finance tasks.

Skills

MS Office

Attention to detail

Communication

Time management

Independent work

Tools

3E Elite

E-Billing Hub

Job description

We are currently looking for a Billing Clerk (Night Shift) to join our Finance Team.

Timing: 9.00 PM - 6.00 AM (Philippines Time) with 1 hour break

What You'll Do

• Prepare, review, and issue client invoices in accordance with firm policies and Delegation of Authority (DOA) requirements
• Generate and distribute proformas for review and approval
• Submit invoices via e-billing systems and client portals, ensuring accuracy and compliance with client requirements
• Monitor invoice status, investigate rejections or reductions, and take appropriate action to resolve issues
• Communicate with internal and external clients to resolve billing discrepancies and obtain missing information
• Collaborate with practitioners to review WIP and support timely billing
• Process billing adjustments, write-offs, transfers, and reissued invoices as authorized
• Maintain accurate billing profiles, client instructions, and supporting documentation
• Respond promptly and professionally to billing inquiries, assessing urgency and determining next steps
• Assist with month-end and year-end billing activities, accruals, and reporting requirements
• Perform other finance/administrative tasks related to billing as assigned

What You'll Bring

• Minimum 3 years of relevant end to end billing or administrative experience, preferably in professional services
• Proven track record in handling diverse stakeholders and complex cases.
• Experience with e-billing platforms; 3E Elite or E-Billing Hub is an asset
• Proficiency in MS Office, particularly Excel
• Strong attention to detail and ability to manage competing priorities
• Effective communication, problem-solving, and organizational skills
• Ability to work independently in a deadline-driven environment

About our Company:

IPH Limited is the holding company for intellectual property (“IP”) and associated companies offering a wide range of IP services and products. IPH companies employ a highly skilled multidisciplinary team of approximately 1600 people in Australia, New Zealand, Canada, Singapore, Malaysia, China, Indonesia, Thailand, Philippines and Hong Kong. IPH companies service a diverse client base of Fortune Global 500 companies, multinationals, public sector research organisations, SMEs and professional services firms worldwide.

We are passionate about what we do and what we can achieve. The IPH Group is committed to promoting and maintaining a workplace culture of shared respect across companies to enable us all to feel valued and be the best we can be.

About our Benefits:

• Competitive annual remuneration and benefits package including 13th Month Bonus and Variable Performance Bonus in a market leading IP service group.
• Annual Leave, Birthday Leave, Global Mobility, and other benefits.
• Global award-winning environment with exposure to international colleagues and culture.
• Comprehensive mentorship, training, and career development opportunities.
• A supportive, flexible, and inclusive work environment.

We welcome applications from all qualified individuals. Accommodations are available on request for candidates taking part in all aspects of the selection process.

We thank all applicants in advance for their interest; however, only those candidates selected for an interview will be contacted. We encourage you to keep your phone lines active and monitor your e-mail regularly for any updates regarding your application.