Billing Assistant

Boss Cargo Express Freight Services Inc.; Las Piñas; On-site; PHP 223,000 - 391,000; Full time

Job summary

Boss Cargo Express Freight Services Inc. is seeking a Billing Assistant to ensure accurate financial transactions, proper fund management, and timely submission of documents across our branches, hubs, and outstations.

The role involves safeguarding company funds, monitoring expenses and collections, validating billing documents, and ensuring proper recording and reporting to Head Office. Strong detail orientation and collaboration across teams are essential.

Qualifications

• Bachelor's degree in Accountancy, Business Administration, Financial Management, or a related field.
• Solid attention to detail and organizational skills are required.
• Strong documentation and record-keeping abilities are essential.
• Good communication and coordination skills are needed for cross-branch collaboration.

Responsibilities

• Fund and cash management across branches and outstations.
• Collect, review, and consolidate financial documents and ensure completeness.
• Review and validate billing and revenue documentation and charges.
• Receive, record, and monitor customer collections and deposits.
• Prepare monthly liquidation and expense reports; report status to Head Office.
• Coordinate with dispatchers, drivers, and staff to resolve document gaps.

Skills

Attention to detail

Organizational skills

Documentation skills

Communication skills

Education

Bachelor's degree in Accountancy, Business Administration, Financial Management, or related field

Tools

Microsoft Excel

Job description

At Boss Cargo Express, we believe that every successful delivery is supported by people who work with dedication, accountability, and a strong sense of ownership.

We are looking for an Billing Assistant who will help ensure accurate financial transactions, proper fund management, and timely submission of financial and operational documents across our branches, hubs, and outstations.

If you are detail-oriented, trustworthy, and passionate about keeping financial operations organized and efficient, this could be your next career opportunity!

YOUR ROLE IN OUR JOURNEY

As our Billing Assistant, you will serve as the financial and administrative support of our outstation operations. You will help safeguard company funds, monitor expenses and collections, validate billing documents, and ensure that all financial transactions are properly recorded and reported to Head Office.

WHAT YOU'LL DO

1. Fund and Cash Management

• Receive, monitor, and safeguard branch funds, petty cash, and imprest funds.

• Prepare fund replenishment requests and ensure that all expenses are supported by complete documentation.

• Monitor cash advances and ensure timely liquidation.

2. Financial Documentation and Processing

• Collect, review, and consolidate operational and financial documents, including trip tickets, proof of deliveries (PODs), delivery receipts, fuel and toll receipts, expense reports, and vendor invoices.

• Ensure the completeness and accuracy of documents before submission to the appropriate Head Office departments.

• Maintain organized records of all outstation financial transactions.

3. Billing and Revenue Support

• Review outstation billing documents and validate applicable additional charges, such as waiting time, demurrage, detention, additional drops, and overtime.

• Ensure that billable transactions are properly documented and submitted within established billing cut‑off schedules.

• Coordinate with concerned teams to address billing discrepancies and missing supporting documents.

4. Collections and Deposits

• Receive, record, and monitor customer collections at the assigned outstation.

• Ensure timely bank deposits and submission of proof of deposits and collection reports to Treasury.

• Maintain accurate records of collections and outstanding accountabilities.

5. Reconciliation and Reporting

• Reconcile cash advances, outstation funds, and operational expenses.

• Prepare monthly liquidation and expense reports.

• Submit weekly financial and document status updates to Head Office.

6. Coordination and Operational Support

• Coordinate with dispatchers, drivers, branch personnel, and managers to secure missing documents and resolve transaction discrepancies.

• Maintain updated records of outstation documents, expense summaries, company assets, and equipment.

• Assist in internal audits, financial reviews, and periodic cash or document spot checks.

WHAT YOU BRING TO THE TEAM

• Bachelor's degree in Accountancy, Business Administration, Financial Management, or a related field.

• At least 1–3 years of experience in finance, accounting, or administrative functions.

• Experience in logistics, transportation, or trucking operations is an advantage.

• Proficient in Microsoft Excel and other basic office applications.

• Strong attention to detail, organizational, and documentation skills.

• Trustworthy and responsible in handling company funds and confidential financial information.

• Good communication and coordination skills.