BILLING STAFF

LIMITLESS KONSTRAQ INC.; Makati; On-site; PHP 360,000 - 540,000; Full time

Job summary

LIMITLESS KONSTRAQ INC. is seeking a Finance/Accounting professional to handle invoicing, accounts receivable, and documentation.

You will prepare and issue client invoices, monitor payment status, and reconcile records with the general ledger. The role requires collaboration with Project Managers and Operations to gather data for billing and ensure timely invoicing across monthly or milestone-based schedules.

Qualifications

• Prepare, review, and issue accurate invoices based on contracts, progress billings, and approvals.
• Monitor and follow up on payments; manage aging development and collections.
• Maintain complete billing and supporting documents for audits and inquiries.
• Coordinate with project teams to collect data for billing and ensure schedules are met.

Responsibilities

• Invoicing & Billing Preparation
• Accounts Receivable & Collections
• Documentation & Record-Keeping
• Coordination & Support

Skills

Invoicing

Accounts Receivable

Documentation

Billing

Job description

• Invoicing & Billing Preparation
  Prepare, review, and issue accurate invoices to clients based on contracts, progress billings, completed works, and approved change orders
  Verify all billing details — including quantities, unit rates, contract amounts, supporting documents, and approval signatures — before issuing invoices
  Coordinate with Project Managers, Site Engineers, and the Operations team to gather necessary data, accomplishment reports, and delivery receipts for billing
  Ensure invoices are issued according to agreed schedules (e.g., monthly, milestone-based, or upon project completion)
  Maintain a clear log of all invoices issued — invoice number, date, client name, amount, due date, and payment status

• Accounts Receivable & Collections
  Monitor outstanding accounts receivable and prepare an aging report on a weekly/monthly basis
  Follow up on pending and overdue payments via phone, email, or site visits in a professional and timely manner
  Record and post customer payments accurately into the system and reconcile with bank deposits
  Track partial payments and remaining balances; update records immediately upon receipt of payment
  Escalate to the Finance Manager any long-outstanding accounts or payment issues that need further action

• Documentation & Record-Keeping
  Maintain complete and organized billing files — contracts, purchase orders, accomplishment reports, delivery receipts, change orders, invoices, and payment receipts — both digital and physical
  Ensure all billing documents are properly filed and retrievable for audits, client inquiries, or reference
  Assist in reconciling client accounts and resolving billing discrepancies or disputes in coordination with the project/operations team
  Prepare monthly billing summary reports for management review

• Coordination & Support
  Liaise with clients regarding billing inquiries, invoice clarifications, and payment status — maintain professional and courteous communication
  Collaborate with the Finance Officer/Accounting team to ensure billing data matches the company’s general ledger and financial records
  Support the Finance team during month-end closing and audit periods