BILLING/ADMIN STAFF

ITAL DESIGN FURNITURE DEPOT; Quezon City; On-site; PHP 279,000 - 446,000; Full time

Job summary

ITAL DESIGN FURNITURE DEPOT is seeking a detail-oriented Administrative Assistant to support billing, data encoding, and reporting for retail operations in the Philippines. You will handle billing documents, ensure accuracy of invoices and reports, and coordinate with branches to resolve documentation concerns.

Strong Excel and Word skills, good communication, and the ability to meet deadlines are essential.

Qualifications

• Graduate of Business Administration, Accounting, Finance, or a related course.
• Experience in billing, admin, accounting support, or retail is an advantage.
• Basic knowledge of billing and accounting procedures.
• Proficient in Microsoft Excel and Word.
• Good attention to detail and accuracy.
• Organized, responsible, and willing to learn.
• Good communication and coordination skills.
• Able to work independently and meet deadlines.
• Willing to work in a fast-paced retail environment.

Responsibilities

• Prepare and encode billing documents and related reports.
• Check sales reports, invoices, delivery receipts, and supporting documents for accuracy and completeness.
• Assist in consolidating branch sales and billing documents.
• Monitor and follow up missing or incomplete documents.
• Encode and maintain accurate records using Microsoft Excel or company systems.
• Organize and maintain billing and administrative files.
• Assist in preparing daily, weekly, and monthly reports.
• Coordinate with branches and other departments regarding billing and documentation concerns.
• Assist with general administrative and clerical tasks.
• Ensure timely submission of assigned reports and documents.
• Perform other related duties as assigned by the immediate supervisor.

Skills

Attention to detail

Communication

Organized

Time management

Data entry

Billing

Education

Business Administration, Accounting, Finance or related

Tools

Microsoft Excel

Microsoft Word

Job description

JOB SUMMARY

Responsible for assisting in billing preparation, data encoding, documentation, filing, and general administrative support for retail operations. Ensures that billing and administrative records are accurate, complete, and submitted on time.

KEY RESPONSIBILITIES

• Prepare and encode billing documents and related reports.

• Check sales reports, invoices, delivery receipts, and supporting documents for accuracy and completeness.

• Assist in consolidating branch sales and billing documents.

• Monitor and follow up missing or incomplete documents.

• Encode and maintain accurate records using Microsoft Excel or company systems.

• Organize and maintain billing and administrative files.

• Assist in preparing daily, weekly, and monthly reports.

• Coordinate with branches and other departments regarding billing and documentation concerns.

• Assist with general administrative and clerical tasks.

• Ensure timely submission of assigned reports and documents.

• Perform other related duties as assigned by the immediate supervisor.

QUALIFICATIONS

• Graduate of Business Administration, Accounting, Finance, or any related course preferred.

• With or without experience; experience in billing, admin, accounting support, or retail is an advantage.

• Basic knowledge of billing and accounting procedures.

• Proficient in Microsoft Excel and Word.

• Good attention to detail and accuracy.

• Organized, responsible, and willing to learn.

• Good communication and coordination skills.

• Able to work independently and meet deadlines.

• Willing to work in a fast-paced retail environment.